Office & Facilities Manager
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Overview
Schedule
Full-time
Career level
Director
Remote
On-site
Compensation
$95,000-$110,000/year
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Description
The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.
Area of Talent: Office Services
Position Type: Full Time/Exempt
Salary Range: $95,000 to $110,000
Location: NYC/Financial District
Position Summary:
The Office & Facilities Managerassists in managing the daily activities of office staff to ensure efficient operations, service, and expense controls. This role will act as a liaison to HDC's office to facilitate the support of department-wide operations. The Office & Facilities Manager will report to the Chief of Office & Facilities Management.
Responsibilities:
- Assist with overseeing day-to-day operations, directing maintenance activities, ensuring overall safety and functionality of the corporation’s office space physical infrastructure.
- Coordinate and oversee preventive maintenance, repairs and technical services for building systems such HVAC, lighting, electrical and plumbing.
- Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with corporation objectives and compliance with internal procedures for all office space related activities.
- Assist in developing, administering, and overseeing departmental budgets.
- Serve as a point of contact for all office-related requests, coordinate seating assignments for new hires and internal moves.
- Support the selection process of vendors and the purchase of office equipment and supplies, managing existing vendor partnerships, obtain new contracts, implement, and reinforce corporation policies and procedures.
- Assist in maintaining corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors.
- Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency.
- Maintain ordering, tracking office supplies inventory and equipment to ensure a productive and safe environment.
- Act as the primary backup for procurement and inventory functions, manage the purchase order system, resolve discrepancies and conduct reconciliation processes to ensure accuracy and compliance.
- Place orders for routine purchases, manage office supplies contracts and related purchasing documents
- Assist in managing the corporation’s fleet operations, including leasing, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness.
Required Qualifications:
- Bachelor's degree preferred
- Three to five years of experience providing operational support in a professional office setting
- Ability to communicate professionally with people at all levels of the organization and external contacts.
- Knowledge of expense control and financial management
- Knowledge of inventory control policies and procedures.
- Knowledge of purchasing processes and procedures.
- Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
- Must have a valid driver's license, driving experience and be able to drive if needed
- Ability to perform hands on tasks and lift at least 25 pounds
It is strongly preferred that you submit a cover letter with your resume. You may also fax your resume and cover letter to (212)227-6816.
HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:
- Health Benefits at a reasonable cost
- Dental and Vision Benefits at no cost
- Retirement savings plan with a generous match and a pension plan
- Paid holiday, vacation, sick time and parental leave
- Professional development opportunities
- Public Service Loan Forgiveness for eligible employees
- Wellness reimbursement
- Back-up Caregiver Benefit
HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please complete the reasonable accommodations section on the application or contact Human Resources by emailing [email protected].
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FAQs About Office & Facilities Manager Jobs at New York City Housing Development Corporation
What is the work location for this position at New York City Housing Development Corporation?
This job at New York City Housing Development Corporation is located in New York, New York, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at New York City Housing Development Corporation?
Candidates can expect a pay range of $95,000 and $110,000 per year.
What employment applies to this position at New York City Housing Development Corporation?
New York City Housing Development Corporation lists this role as a Full-time position.
What experience level is required for this role at New York City Housing Development Corporation?
New York City Housing Development Corporation is looking for a candidate with "Director" experience level.
What benefits are offered by New York City Housing Development Corporation for this role?
New York City Housing Development Corporation offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Holidays, Paid Vacation, Paid Sick Leave, Parental and Family Leave, Career Development, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at New York City Housing Development Corporation?
You can apply for this role at New York City Housing Development Corporation either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.