Office Coordinator Administrative Assistant
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Compensation
$19-$24/hour
Benefits
Career Development
Paid Time Off
Job Description
Benefits:
- Competitive salary
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
Office Coordinator & Administrative Assistant
Location: FASTSIGNS | Pittsburgh, PA
Pay: $19.00 – $24.00 per hour (Based on Experience)
Schedule: Monday – Friday, 8:00 AM – 4:30 PM
The Opportunity: The "Air Traffic Controller" of the Shop
Are you a master of multitasking who thrives in a high-energy environment? At FASTSIGNS/Pittsburgh, we don't just make signs; we manage complex projects from concept to installation. We are looking for an Office Coordinator to be the central hub of our operations.
This isn’t a "boring" desk job. You will be intimately involved in the success of the center—assisting with business plans, managing accounts receivable, and ensuring our "Field Generals" and "Production Artists" have exactly what they need to succeed. If you are outgoing, responsive, and obsessed with organization, this is your career path.
What You’ll Do (Responsibilities)
- The First Impression: Be the professional face and voice of FASTSIGNS, greeting clients and directing project inquiries with energy and clarity.
- Financial Oversight: Manage the "money out and money in." You will handle Accounts Receivable, invoice processing, and supply management to keep the shop profitable and stocked.
- Project Documentation: Ensure every Work Order is accurate and complete. You’ll be responsible for reporting, administrative writing, and maintaining the digital filing systems that keep us moving.
- Team Logistics: Assist the management team in daily meetings and marketing execution. You help turn "ideas" into "schedules."
- Chaos Taming: From inventory control to analyzing project data, you ensure that no detail falls through the cracks.
Who You Are (Requirements)
- Proven Professional: 3+ years of administrative experience (preferably in a construction, manufacturing, or service-based industry).
- Software Savvy: Highly proficient in Microsoft Office (Excel is a must) and Adobe Acrobat. You can learn new project management software quickly.
- The "Can-Do" Philosophy: You don't wait to be told what to do. You see a problem (like low inventory or an unpaid invoice) and you solve it.
- Communication Expert: You have great listening skills and the ability to build relationships with vendors, contractors, and customers.
- Detail Obsessed: You catch the typos, the missing zip codes, and the unclipped attachments before they become problems.
Why FASTSIGNS?
- Stability & Growth: We are a franchise leader with 700+ locations. We offer a "stepping stone" to leadership for those who prove their value.
- Professional Training: Access to the most extensive online and in-person training programs in the industry.
- Comprehensive Benefits: * Health/Dental/Vision Insurance (with company contribution)
- Paid Time Off (PTO) + 6 Paid Holidays
- Simple IRA with Company Match
- Culture: A dynamic, respectful team environment where your "smiling face" and hard work are actually appreciated.
Compensation: $19.00 - $24.00 per hour
At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities.
Are you ready to plan for your future? Discover your next career. Make your statement.
Learn more by exploring the positions offered by FASTSIGNS centers.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Office Coordinator Administrative Assistant Jobs at Fastsigns
What is the work location for this position at Fastsigns?
This job at Fastsigns is located in Pittsburgh, Pennsylvania, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Fastsigns?
Candidates can expect a pay range of $19–$24 per hour for this role.
What employment applies to this position at Fastsigns?
Fastsigns lists this role as a Full-time position.
What experience level is required for this role at Fastsigns?
Fastsigns is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Fastsigns for this role?
Fastsigns offers following benefits: Career Development and Paid Time Off for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Fastsigns?
You can apply for this role at Fastsigns either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.