Office Coordinator

Our client, a middle‑market direct lending firm located in Manhattan is looking for a Temporary Office Coordinator to join their team for 2-3 weeks. This position will be in‑office schedule between the hours of 9am-6pm. Compensation is up to $35/hr DOE.

Responsibilities:

• Greet and welcome visitors in a courteous and professional manner; notify hosts upon arrival
• Manage meeting room coordination including setup and breakdown before/after meetings
• Answer, screen, and forward incoming calls (if applicable)
• Manage incoming and outgoing mail and deliveries
• Maintain tidy, welcoming reception and pantry areas
• Maintain, order, and track office supplies and grocery inventory
• Coordinate facilities needs (repairs, cleaning, vendor management)
• Prepare FedEx shipments for team members
• Manage contacts across three platforms
• Prepare DocuSign envelopes for team members
• Handle business card ordering
• Assist with planning team events and the year-end holiday party
• Support ad hoc projects as needed

Qualifications:

• 3+ years of receptionist or office manager experience, ideally in financial services
• Strong written and verbal communication skills
• Familiar with office procedures and administrative tasks
• Highly organized with excellent time-management skills
• Able to multitask and prioritize in a fast-paced environment
• Flexible, adaptable, calm under pressure
• Proactive with strong problem-solving skills
• Ability to work independently and take initiative
• High discretion, trustworthiness, and professionalism
• Positive attitude and team-first mindset
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook)
• TriNet Expense experience is a plus but not required
• Associate or bachelor's degree preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)