Office Coordinator

Our client is seeking a proactive and highly organized Office Coordinator to support day‑to‑day office operations within a growing investment firm. This role requires strong communication skills, initiative, and comfort sitting at the front desk while partnering closely with a small administrative team. Hours are 8:30/9:00am-5:00/5:30pm with no overtime required, and the position is fully onsite five days per week, with remote Fridays during the summer.

Key Responsibilities:

• Serve as the first point of contact for the office, greeting visitors and ensuring a welcoming environment
• Manage conference room coordination including setup and breakdown before and after meetings
• Handle incoming and outgoing mail, deliveries, and FedEx preparation
• Maintain organized reception, pantry, and communal spaces; ensure supplies and groceries are stocked
• Coordinate with facilities and vendors regarding repairs, cleaning, and maintenance needs
• Prepare DocuSign packets for team members; assist with business card ordering
• Maintain and update contacts across multiple platforms
• Support event planning including team outings and the annual holiday gathering
• Assist with office operations and administrative tasks as needed; act as a backup to other administrative staff

Qualifications:

• 5+ years of experience in office coordination, reception, or administrative roles; finance or professional services preferred
• Strong communication skills and a friendly, dependable presence
• Highly organized with strong attention to detail and the ability to multitask
• Proactive problem‑solver with strong initiative and follow‑through
• Comfortable working at the front desk and representing the office professionally
• Interest in growing into a broader administrative or EA role over time
• Proficient in Microsoft Office
• Degree preferred

Compensation/Benefits:

• Up to $75K-$100K base salary + discretionary bonus
• Medical, dental, and vision benefits for employees and dependents
• Generous PTO package
• 401(k) plan
• Fully onsite role with summer remote Fridays

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

or copy and paste the following link into an open window in your browser: of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.Beacon Hill. Employing the Future (TM)