Office Coordinator
Cardinal ServicesBend, OR
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Overview
Schedule
Full-time
Career level
Entry-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
We are seeking an Office Coordinator to join our Bend, Oregon team. This role is the first point of contact for patients and providers, ensuring a welcoming experience while supporting daily office operations. Organizational skills and managing product inventory are components for success in this role.Position Overview:The Office Coordinator plays a key role in greeting patients, answering calls, and supporting administrative processes. In addition to front-desk responsibilities, this position schedules patients, tracks inventory, processes orders, and performs other clerical duties that keep the office running smoothly.Key Responsibilities:
- Greet patients, visitors, and providers in a professional, friendly manner.
- Answer and direct phone calls, emails, and inquiries.
- Schedule patient appointments and coordinate with providers.
- Enter patient referrals and maintain accurate records in our Electronic Medical Records - EMR system (NikoHealth).
- Performs order processing, inventory tracking, and completes supply requisitions.
- Prepare correspondence, reports, and documentation as needed.
- Support compliance with company policies and healthcare standards.
- Coordinate shipping/receiving activities and office supply organization.
- Arrange for office equipment maintenance or repairs as needed.
- EMR Software (NikoHealth). Training will be provided
- Paylocity payroll/time tracking software. Training will be provided
- Competency with video conferencing (Google Meets, Microsoft Teams, Zoom)
- Competency with Microsoft Office & Google Workspace (Docs, Sheets, Drive, Outlook). Word document and excel software proficiency is a requirement.
- Previous minimum experience of 12 months in a medical office, receptionist, or front desk role preferred.
- An associate’s degree or higher, or Vocation Schooling preferred
- Demonstrates strong organizational and communication skills.
- Proven professional and welcoming demeanor with patients and providers.
- Ability to manage multiple tasks while maintaining attention to detail.
- Comfortable with computers. A minimum of 2 years working with computers in a work setting- data entry, organization, being able to navigate operating system
- Comfortable with Electronic Medical Records System. With the right candidate this can be trained. We would prefer someone that has a (EMR) background of 1+ years and the ability to operate efficiently within an EMR.
- Successful candidate will be expected to always maintain the confidentiality of patient information, in compliance with all appropriate regulations including but not limited to HIPAA
- Competitive pay at $65,000 salary
- Healthcare, vision, and dental insurance (full-time employees)
- 401(k) with company match after 1 year of employment
- Paid time off and holidays
- A supportive, patient-first work environment
- Opportunity to grow with a fast-expanding medical device company
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FAQs About Office Coordinator Jobs at Cardinal Services
What is the work location for this position at Cardinal Services?
This job at Cardinal Services is located in Bend, OR, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Cardinal Services?
Employer has not shared pay details for this role.
What employment applies to this position at Cardinal Services?
Cardinal Services lists this role as a Full-time position.
What experience level is required for this role at Cardinal Services?
Cardinal Services is looking for a candidate with "Entry-level" experience level.
What benefits are offered by Cardinal Services for this role?
Cardinal Services offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Holidays, Paid Vacation, Career Development, and 401k Matching/Retirement Savings for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Cardinal Services?
You can apply for this role at Cardinal Services either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.