Office Coordinator - Robert Mondavi Winery

Job Description

Position Summary

The Office Coordinator is responsible for managing administrative operations at Robert Mondavi Winery and supporting The Prisoner Wine Company. This role serves as the primary point of contact for all office and visitor needs at RMW, supports TPWC’s administrative requirements, and helps develop standardized office practices across the network.

Responsibilities

Office & Facilities Oversight (75% of workload)

• Serve as the central resource for employees, partners, and visitors, providing accurate, timely information about the facility.
• Act as the "heartbeat" of the office, facilitating effective communication across all functions, maintaining employee location and email distribution lists, and organizing internal events (meetings, blood drives, wellness events, celebrations).
• Maintain and organize digital filing systems.
• Coordinate and facilitate package and mail delivery
• Record meeting minutes for management and leadership meetings; create and maintain company calendars to foster collaboration.
• Ensure compliance with CBI EHS policies, supporting programs for safety, conservation, energy efficiency, and recycling.
• Coordinate employee give-a-ways and team product orders.
• Oversee optimal operation of office, reception, and break areas, handling all incoming communications.
  • Develop and manage standard operating procedures and documentation.
  • Coordinate with CBI corporate teams to ensure equipment and directory information are current.
  • Manage email distribution lists and shared site calendars.
  • Oversee office equipment, supplies, break rooms, and employee areas.
  • Handle incoming and outgoing shipping and freight (FedEx, UPS, USPS).
  • Liaise with vendors and site facilities team for service and activities.
  • Maintain records and filing systems.
  • Collaborate with CBI Security Team on maintenance, alarm systems, access zoning, and employee badge management (with HR).
• Monitor office budget, prepare monthly expense reports, and ensure adherence.
• Coordinate regional activities and events.
• Support community outreach initiatives.
• Maintain and organize libraries
• Coordinate and support all aspects of tasting setup and cleanup.
• Onboarding support for new hires

• Serve as a point of contact for basic IT support and troubleshooting; coordinate with IT department for office technology needs and requests.

• Assist with data entry and preparation of reports as requested 

Administrative Support for TPWC (25% of workload)

• Align standard supplies and support with RMW.
• Assist as needed with organizing meetings and events.
• Liaise with CBI Security Team regarding maintenance, security footage requests, alarm systems, access zoning, and employee badge management (with HR).

Core Competencies:

• Effective communication
• Relationship building and teamwork
• Customer and consumer focus
• Initiative and results orientation
• Planning and organization
• Positive workplace culture
• Community engagement
• Professionalism

Minimum Qualifications

• Minimum 5 years’ experience in a support role working cross-funtionally
• Poseess a valid driver’s license and meet the requirements to participate in the company pool vehicle program.
• Experience developing standard operating procedures
• Commitment to excellence
• Self-starter with exceptional organizational skills
• Strong communication and interpersonal abilities; able to collaborate across teams
• Proficient computer skills

Preferred Qualifications

• Experience in the wine industry
• Passion and knowledge of wine
• Familiarity with SAP, Ariba, CMMS software
• Bilingual (English & Spanish)

Work Environment:

• Work both indoors and outdoors, in varying climates
• Work at heights and on wet surfaces
• Exposure to loud noises, fumes, and/or chemicals
• Proximity to moving mechanical parts and lift truck traffic
• Ability to lift up to 55 lbs
• Primary work setting may be a warehouse or distribution environment
• Must be at least 21 years of age
• Ability to sit or stand for extended periods and work at a computer for prolonged durations
• Reasonable accommodations may be provided for individuals with disabilities
• Please note:  This role is on-site and does not offer remote or hybrid work arrangements.

Constellation Brands is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Location

Additional Locations

Job Type

Job Area

The salary range for this role is:

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting.  Our compensation is based on cost of labor. For remote locations or positions open to multiple locations, the pay range may reflect several US geographic markets, including the lowest geographic market minimum to the highest geographic market maximum. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs.  At Constellation Brands, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Equal Opportunity

Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).