Office Coordinator

By combining industry best practices with a proactive service model, we help reduce downtime, streamline operations, and enhance overall performance. At Lawelawe, we are committed to driving measurable impact and creating lasting value for our clients.

• Welcomes and assists office clients and visitors ensuring a professional and welcoming environment.
• Answer and redirect phone calls promptly
• Assist in the management of, organize and maintain accurate files and records using effective and professional filing systems (electronic and paper based).
• Prepare and coordinate outgoing mail and packages (USPS, FedEx, UPS, or other carriers).
• Retrieve, scan, and distribute incoming mail to appropriate departments or individuals.
• Provides direction and information to clients and visitors regarding office layout.
• Responds to information requests on behalf of the corporation and its portfolio of clients as directed.
• Provide administrative support to other teams with various tasks and projects.
• Disseminate correspondence to internal and external stakeholders as needed.
• Assist in scheduling and coordinating meetings, including logistics and materials.
• Support vendor management activities, including maintaining relationships and monitoring services.
• Manage office supply inventory; order, receive, and stock items as necessary.
• Ensures a tidy and presentable reception area.
• Other miscellaneous job-related duties as assigned contribute to efficient and effective office operations

• U.S. Citizenship is required
• 3+ years of related experience in an Office Coordinator position required.
•  Associate's Degree (A.A.) from two-year college or technical school preferred.  Extensive work experience will be considered in lieu of education.
• Proficient with all Microsoft Office programs and other miscellaneous business software.
• Detail-oriented, self-motivated, and able to work in a deadline driven environment.
• Maintain a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
• Ability to read and comprehend simple instructions, short correspondence, and memos. 
• Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.
• Excellent communication skills, both written and verbal.

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word.  Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work indoor conditions 90% of the time

The above job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Candidates possessing the necessary qualifications for the position will be considered.

Lawelawe Management Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.

Offers of employment are contingent upon satisfactory completion of a comprehensive background verification, inclusive of a criminal record check. Employment may be subject to other background checks, as required by the position.

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