Office Coordinator

Who We Are:

NEXDINE Hospitality's family of brands provides dining, hospitality, fitness center and facility management services to businesses, independent schools, higher education, senior living, and hospitals nationwide. We put our people first to deliver finely tailored, expertly managed programs. The NEXDINE Experience is responsive, transparent, and authentic. Learn more at www.NEXDINE.com.

Job Details

Position: Office Coordinator

Location: Riverdale, NY

Hours: Full Time

Hourly Pay Rate: $25.00-$29.00/hr (Commensurate with Experience)

Pay Frequency: Weekly - Direct Deposit

What We Offer You:

• Generous Compensation & Benefits Package

• Health, Dental & Vision Insurance

• Company-Paid Life Insurance

• 401(k) Savings Plan

• Paid Time Off: Vacation, Holiday, Sick Time

• Employee Assistance Program (EAP)

• Career Growth Opportunities

• Various Employee Perks and Rewards

Summary

The Office Coordinator reports to the Vice President and is responsible for the office management and supporting activities. Responsible for the daily administration and maintenance of the office to include, but not limited to receptionist responsibilities, equipment, kitchen and office supply requests & replenishment, administrative support (companywide and departmental) and the general organization of the office.

Essential Functions

• Greets clients, visitors, and guests; determines the purpose of each persons visit and directs or escorts

• him or her to the appropriate location.

• Responsible for all incoming phone calls and transfers call as necessary.

• Manage office phone lines during inclement weather, office closures, etc.

• Receives, distributes and creates general mail, packages, and shipments.

• Orders and maintains office supply inventory, kitchen inventory office equipment in accordance with

• company purchasing policies.

• Replenish office and kitchen daily.

• Provide general cleaning and organization duties for the office.

• Directs office activities and functions to maintain efficiency and compliance with company policies.

• Prepares agendas, makes travel arrangements, and maintains calendars for corporate office, conference

• rooms and senior management.

• Aid in expense report management.

• Maintains records, documentation, and files, particularly more complex or sensitive files such as HR files.

• Responds to and resolves administrative inquiries and questions.

• Records and distributes minutes or other records for meetings.

• Assists corporate support staff as needed.

• Performs other related duties as assigned.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as

computers, phones, televisions, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee is frequently required to sit, stand, walk, use hands to handle or feel; and reach with hands and arms. The position requires auditory & visual skills and the ability to follow written & oral instructions and procedures.

Travel

Travel is primarily local during the business day.

Required Skills/Abilities

• Excellent verbal and written communication skills

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to prioritize tasks.

• Ability to function well in a high-paced and at times stressful environment.

• Basic understanding of how to operate standard business equipment.

• Proficient with Microsoft Office Suite or related software.

Required Education and Experience

• High school diploma or equivalent required; Associates degree in office administration or related field

• preferred.

• At least three years of administrative and clerical experience required.