Office Coordinator

Quadric has created an innovative software driven AI inference processor. Licensed as IP, the architecture is targeted to run neural network (NN) inference workloads in a wide variety of edge and endpoint devices, ranging from battery operated smart-sensor systems to high-performance automotive or autonomous vehicle systems. Unlike other neural engines in the industry today that can only accelerate a portion of a machine learning graph, the Quadric GPNPU executes both NN graph code and conventional C++ DSP and control code.

Role

Quadric is seeking a highly organized and efficient Office Coordinator to join our team. You'll be the first face visitors see and the first voice they hear, so bringing warmth and professionalism to every interaction is a must. Day-to-day, you'll wrangle calendars, manage incoming mail and packages, coordinate with vendors, keep the office stocked and running smoothly, and generally be the person everyone turns to when they need something done. You'll also support the broader team with administrative tasks, event planning, and whatever curveballs a busy office tends to throw. You will play a key role in creating a positive and productive work environment for our employees and you care deeply about those experiences.

Responsibilities

• You keep the engine running — coordinating and scheduling meetings, appointments, and travel arrangements for staff; managing office calendars and wrangling the inevitable conference room swap; and handling all incoming and outgoing mail, shipping, and package receiving.
• You'll own office supplies and equipment inventory — tracking what we have, restocking before we run out, and making sure everything stays in working order. When something needs fixing or the facilities need attention, you'll be the liaison with building management, vendors, and service providers.
• All things fun — you'll also plan, budget for, and execute team-building events, happy hours, and customer events that people actually look forward to. And when new teammates join, you'll partner with the People team on onboarding — setting up workstations, leading office orientations, and making sure day one feels like a great start.

Who you are:

You thrive on keeping things organized in environments where no two days look the same. You're proactive — you notice the paper tray is almost empty before it becomes a crisis. You communicate clearly, stay calm under pressure, and genuinely enjoy making people feel welcome. Bonus points if you have a sixth sense for when the conference room is about to double-book.

Requirements

• 2+ years of workplace and/or administrative experience
• Available to be in our Burlingame, CA office 5 days a week 
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills to interact with staff, candidates, visitors, and vendors.
• Proficiency in Technology (including Google Workspace, Microsoft Office, + Claude is a plus)
• Ability to work independently and prioritize tasks
• Attention to detail and problem solving skills

Benefits

At Quadric, we value Integrity, Humility, and Happiness. What we expect from one another is simple and clear: Initiative, Collaboration, and Completion. We are a collaborative team focused on building something extraordinary in the edge computing space. 

• Competitive salary and meaningful equity
• Medical, dental, and vision plan options starting on day one
• 401(k) retirement plan
• Flexible paid time off (unlimited, non-accrual) to support work-life balance
• When working in-office, enjoy company-provided lunches and a stocked kitchen
• Convenient office location within walking distance of the Caltrain station
• Support for commuting, including monthly parking or Caltrain passes
• Downtown Burlingame office location, close to shops, cafes, and local amenities
• A politics-free, highly collaborative environment where talented people can do their best work and make an immediate impact
• The opportunity to build long-term career relationships in a company that values strong personal connections alongside professional excellence

Founded in 2016 and based in downtown Burlingame, California, Quadric is building the world’s first supercomputer designed for the real-time needs of edge devices. Quadric aims to empower developers in every industry with superpowers to create tomorrow’s technology, today. The company was co-founded by technologists from MIT and Carnegie Mellon, who were previously the technical co-founders of the Bitcoin computing company 21.

Quadric is proud to be an equal opportunity employer. We are committed to creating an inclusive environment where people from all backgrounds can do their best work. We consider all qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

If this role resonates with you, we encourage you to apply even if your experience does not perfectly match every qualification. We value potential, curiosity, and a willingness to learn just as much as direct experience. Skills and growth come in many forms, and we would love to hear your story.