Office Coordinator/Receptionist
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Overview
Job Description
Our client is seeking a polished and highly reliable Office Coordinator/Receptionist to support the New York office of a global investment advisor. This role is a true "catch‑all," combining reception, office management, and administrative coordination. The hours are 7:30am-3:30pm (with flexibility), and the position is onsite four days per week with Fridays remote. Part‑time candidates (Mon-Thurs) will also be considered.
Key Responsibilities:
- Serve as the first point of contact for the NYC office: greet visitors, answer and route calls, and manage reception area needs
- Manage mail, deliveries, scanning, DocuSign workflows, and administrative requests across the office
- Order and set up breakfast (2-4 times weekly) and bi‑weekly lunches; oversee kitchen tidiness and pantry stocking
- Maintain conference rooms, coordinate meeting room scheduling, and provide light calendaring support
- Assist with office management tasks such as supply ordering, troubleshooting building issues, and communicating with engineers/vendors
- Support HR and administrative workflows including interview coordination, onboarding/offboarding tasks, ADP updates, performance materials, and internal communications
- Prepare expense reports, handle travel research and bookings as needed, and assist with firm events and culture activities
Qualifications:
- 1+ years of experience in a corporate administrative, reception, or office support role (finance/professional services strongly preferred)
- Bachelor's degree preferred
- Warm, professional, calm presence with excellent interpersonal and client‑service skills
- "No‑task‑too‑small" approach with strong judgment and proactive problem‑solving
- Ability to multitask and pivot quickly between tasks in a quiet but fast‑moving environment
- Strong organizational skills, attention to detail, and follow‑through
- Proficiency in Microsoft Office; familiarity with corporate systems (e.g., ADP) a plus
Compensation/Benefits:
- Up to $70K-$75K base salary + paid overtime + discretionary bonus
- 100% employer‑paid medical, dental, and vision coverage
- 401(k) with employer match
- Breakfast Monday-Thursday, lunch every other week, and office snacks
- PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Completion
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.Beacon Hill. Employing the Future (TM)
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.