Office Coordinator Support Specialist

VitalCaring GroupDallas, Texas

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Overview

Schedule

Full-time

Career level

Senior-level

Remote

On-site

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Job Description

Office Coordinator – Dallas, TX

At VitalCaring, the experience starts the moment someone walks through our doors - and this role helps set that tone every day. We’re looking for a polished, highly organized, and people-focused professional to serve as the face of our Dallas Home Office while supporting executive leadership, office operations, employee experience, and company-wide coordination. If you thrive in a fast-paced environment, enjoy creating exceptional experiences, and take pride in being the person who keeps everything running smoothly, this could be the perfect fit.

What Makes This Opportunity Different

High-visibility role serving as the face of the VitalCaring Dallas Home Office
Opportunity to work closely with executive leadership and support company-wide operations
Dynamic position with a blend of executive support, office operations, employee experience, hospitality, and event coordination
Involvement in leadership meetings, onboarding experiences, travel coordination, company events, and cross-functional projects
Fast-paced environment where professionalism, organization, urgency, and adaptability are highly valued
Opportunity to create a welcoming, polished, and well-supported workplace experience for employees, candidates, vendors, and visitors
Based onsite at the VitalCaring Home Office in Dallas, TX

Preferred Skills & Experience

Experience in executive support, office administration, hospitality, operations coordination, or corporate office management
Strong customer service mindset with polished communication and interpersonal skills
Ability to manage multiple priorities, deadlines, and logistics with strong attention to detail
Experience coordinating executive calendars, travel arrangements, meetings, presentations, and office events
Comfortable supporting high-touch employee and visitor experiences in a professional office environment
Strong organizational and follow-through skills with a proactive, solutions-oriented approach
Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint
Experience with Concur, SharePoint, Visio, or similar business systems highly preferred
Notary Public certification preferred or willingness to obtain certification

Qualifications

High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
3+ years of experience in office administration, executive support, hospitality, or operations coordination preferred
Strong organizational skills with the ability to manage competing priorities in a fast-paced environment
Professional communication skills with a collaborative and service-focused approach
Ability to work independently while building strong cross-functional relationships
Strong attention to detail, urgency, and accountability

Benefits

Health & Wellness

Medical, Dental, and Vision coverage

Pharmacy benefits

Virtual care and mental health support

Flexible Spending Accounts (FSA) and Health Savings Account (HSA)

Supplemental health and life insurance

Financial & Protection

401(k) with company match

Employee referral program

Prepaid legal services

Identity theft protection

Work-Life Balance & Perks

Generous paid time off

Pet insurance

Tuition and continuing education reimbursement

At VitalCaring, we’re more than a healthcare company - we’re a team driven by purpose, compassion, and people-first leadership. If you enjoy being the go-to person who keeps operations running smoothly, creates exceptional experiences, and brings professionalism and positivity to every interaction, we’d love to connect with you.

All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job-related qualifications, skills, and business needs.

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FAQs About Office Coordinator Support Specialist Jobs at VitalCaring Group

What is the work location for this position at VitalCaring Group?

This job at VitalCaring Group is located in Dallas, Texas, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.

What pay range can candidates expect for this role at VitalCaring Group?

Employer has not shared pay details for this role.

What employment applies to this position at VitalCaring Group?

VitalCaring Group lists this role as a Full-time position.

What experience level is required for this role at VitalCaring Group?

VitalCaring Group is looking for a candidate with "Senior-level" experience level.

What benefits are offered by VitalCaring Group for this role?

VitalCaring Group offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Paid Vacation, 401k Matching/Retirement Savings, Tuition/Education Assistance, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.

What is the process to apply for this position at VitalCaring Group?

You can apply for this role at VitalCaring Group either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.