Office/Finance Associate, Instrumentation

CSBio is a leading biotech company in the peptide industry, and for over 30 years has been providing peptide manufacturing and instrumentation to major academic and industry partners through the R&D, clinical, and commercialization phase for pharmaceutical therapeutics.

We are looking for an Office/Finance Associate to join us at our Mountain View site to support the Instrumentation team, located a few blocks off the N Shoreline Blvd 101 exit. CSBio's instrumentation team builds products that include peptide synthesizers and DNA synthesizers (learn more here: https://www.csbio.com/).

The ideal candidate has a welcoming personality, loves to provide support to other people, and takes pride in fostering an organized, clean, and great work environment.

Only local candidates will be considered. This is a fully in-person/on-site role.

Job responsibilities include the following:

Primary responsibilities (90%)

• Populate purchase orders, invoices, and generates an invoice report twice per month.
• Coordinate incoming and outgoing shipments, handling carrier logistics to sales order fulfillment
• Handle transactional accounting tasks across both Accounts Payable (AP) and Accounts Receivable (AR)
• Place purchase orders for minimum quantity components.
• Create a positive work environment for staff (and occasional visitors)
• Conduct inventory of the office, conference room, break-room supplies on a regular basis
• Maintain the office to ensure it is clean and up to date. Liaison with external facility contractors (such as janitor, gardener staff, and facility repairs),
• Plan and coordinate social events, regular ordering of food for the staff, track birthdays
• Support various staff with administrative tasks that include finance, supply chain, sales, manufacturing

Secondary responsibilities (10%)

• Sort and deliver mail
• Print, scan, copy, and file documents
• Check voicemails and direct them to appropriate personnel
• Pick up and deliver items to suppliers

Requirements

• High school diploma or GED required, Associate's or bachelors degree a plus
• Proficient in Microsoft Office (Word and Excel), Google Suite (Gmail, Google Calendar).
• Friendly and professional demeanor that is customer service oriented
• Ability to follow verbal and written instructions, ability to organize and multitask
• Strong verbal and written communication skills
• Safe driving record

Benefits

• Full time (36 hours/week) with benefits. We work 4.5 days/week (we do not work on Friday afternoons)
• Medical, dental, and vision insurance
• Basic life and supplemental life insurance
• 401k with matching up to 10%
• Paid time off / holiday / winter paid shutdown (up to 25 paid days off per year)
• Annual performance bonus based on company performance
• Catered lunches every Monday and Wednesday
• Free electrical vehicle charging and cell phone reimbursement
• Fitness reimbursement program
• Childcare assistance program (up to $5,000 reimbursed per year)
• Transportation reimbursement program (up to $425 per month towards qualified transportation)