Office Manager/ Office Assistant

SummaryWe are seeking a dynamic and highly organized Office Manager to oversee the daily operations of our small business. This role is vital in ensuring smooth administrative workflows, managing vendor relationships, coordinating team activities, and maintaining an efficient workspace. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating a productive and welcoming office atmosphere. As an Office Manager, you will be the backbone of our administrative functions, supporting staff and leadership to achieve organizational goals with enthusiasm and professionalism.

Duties

• Manage daily office operations, including front desk responsibilities, multi-line phone systems, and greeting visitors with professionalism and warmth
• Oversee scheduling management for meetings, appointments, and company events to optimize team productivity
• Coordinate vendor management activities such as negotiating contracts, processing invoices, and maintaining supplier relationships
• Supervise administrative staff and provide training & development opportunities to foster team growth
• Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and payroll processing
• Maintain accurate filing systems—both physical and digital—and ensure confidentiality of sensitive information
• Support human resources functions such as onboarding new employees, managing employee records, and assisting with HR compliance
• Assist with budgeting processes by monitoring expenses and preparing financial reports
• Organize company events and meetings to promote team engagement and morale
• Ensure office supplies are stocked and equipment is maintained to support seamless daily operations

Skills

• Proven experience in office management or administrative roles within a professional setting
• Ability to learn company software, Housecall Pro
• Strong supervisory experience with the ability to lead and motivate a team effectively
• Excellent communication skills—both verbal and written—to interact confidently with staff, vendors, and visitors
• Exceptional organizational skills with keen attention to detail in scheduling, filing, and record-keeping
• Proficiency in QuickBooks for bookkeeping and payroll management; familiarity with other accounting tools is a plus
• Experience in event planning and coordinating company functions or meetings
• Knowledge of human resources procedures including onboarding, training & development, and compliance requirements
• Ability to manage multiple priorities efficiently while maintaining professionalism under pressure
• Familiarity with Plumbing or construction environments is advantageous but not required
• Strong phone etiquette skills for handling multi-line phone systems professionally

Join us as an Office Manager to lead our administrative excellence! Your energy will drive our office forward—creating an organized, welcoming space where teams thrive. We value proactive problem-solvers who excel at multitasking and fostering positive relationships across all levels of the organization.

The hours are 7:30AM-4:00PM Monday-Friday. On call hours Monday-Friday 4PM-6PM and Weekends (Saturday and Sunday) 9AM-5PM