Office Manager/Administrative Assistant-CCA

Reports to: Head of School FLSA status: Salaried (Exempt)Hours per week: 40 hours, Full-timeCampus: Melbourne We exist to glorify God by being a loving community where people are saved, set free, discipled, empowered, and sent out to fulfill their God-given calling.Job Summary:APPLICANT MUST CURRENTLY ATTEND CALVARY CHAPEL AS THEIR HOME CHURCH.Assist the school administrative leaders, teachers, parents, and students while reflecting the purpose of the school, which is to honor Christ at all times. Directly responsible for all aspects of customer service and educational professionalism in the front office and all forms of communication.  Essential Duties and Responsibilities:

Responsible for all CCA purchases as per CCA purchasing guidelines

Supervise and evaluate others, enforce policies, follow prescribed procedures, make timely decisions, and communicate these decisions

Adjust work hours as necessary to accommodate special schedules or school-related activities

Schedule and maintain appointments for administrative staff as necessary

Understand the importance of discernment, discretion, and confidentiality in the operation of the school (Proverbs 11:13)

Develop and maintain rapport with students, parents, and staff by treating others with courtesy, patience, friendliness, dignity, respect, and a good sense of humor (Acts 20:28)

Administer first aid in the absence of the school nurse

Know the procedures for dealing with emergency situations in the classroom and school, reporting to appropriate individuals of any campus safety, health, and maintenance needs, and maintain records of fire drills and other types of emergency drills

Maintain and update any necessary documentation and student demographics for outside agencies or organizations as required by contract or law (McKay, FLDOE, ACSI), keeping other filing systems updated and organized

Monitor Timeclock and update as necessary, and all time off requests

Check and respond to voicemail and school email regularly, and open school mail in a timely manner

Serve as a notary public when requested

Oversee distribution of final report cards and standardized test scores

Keep the office neat and orderly, running smoothly, and maintain refreshments

Other duties as assigned by supervisor (Colossians 3:23)Job Skills and Competencies:

Education Level – high school diploma or GED equivalent

The ability to work efficiently and effectively in team situations is critical, as well as the ability to work independently

Organization, administrative, and leadership skills (1 Corinthians 14:40)

Proficient knowledge of Microsoft Office Suite (Outlook, Word, Excel, Publisher, etc.) software, spreadsheets, educational databases, etc.

Have a notary public commission or obtain one upon hire

Be able to handle multiple tasks simultaneously and have disciplined time-management skills

Social perceptiveness—being aware of diverse personalities and having Godly discernment to react and respond to situations as needed (Philippians 2:4)

Be able to lift 20 lbsOther Qualifications:

Calvary Chapel must be your home church with regular attendance

Keep the ministry in the forefront of all you do, with a servant heart and optimistic attitude (Philippians 2:3)

Conduct yourself in a manner that reinforces the core values and mission of Calvary Chapel and agree to our Statement of Faith

Function as a productive part of the church staff and attend staff meetings in coordination with direct supervisor (1 Peter 4:10) 

Demonstrate a mature, ongoing personal relationship with Jesus through spiritual and moral integrity 

Strong commitment to the vision and mission of Calvary Chapel Melbourne

Fruit of the Spirit is consistently displayed in your life, as a reflection of God’s love to colleagues and visitors (Galatians 5:22-23)God’s love to colleagues and visitors (Galatians 5:22-23)