Office Manager/Assistant
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Overview
Job Description
Our client is seeking a proactive, highly organized Office Manager & Assistant to oversee daily office operations while providing administrative support to three Managing Directors within a growing structured credit platform. This hybrid role requires exceptional judgment, strong communication skills, and the ability to maintain a polished, well‑run office environment. Hours are 8:30am-5:30pm with some flexibility for overtime. The position is hybrid with Monday-Thursday in office and Fridays remote.
Key Responsibilities:
- Oversee day‑to‑day office operations including supply management, pantry stocking, facilities requests, vendor coordination, and general upkeep
- Ensure the NYC office is well‑organized, fully stocked, and operating seamlessly; proactively identify improvements to the workspace
- Serve as the main go-to for technology setups, troubleshooting, and new‑hire coordination
- Manage calendars for three MDs (CFO/COO and two Portfolio Managers), resolving conflicts and prioritizing time effectively
- Coordinate domestic and international travel, including detailed itineraries and required documentation
- Handle expense processing through Concur, ensuring timely and accurate submissions
- Support executive meetings by preparing agendas, materials, communications, and follow‑ups
- Assist with special projects, internal events, distribution lists, and ad hoc requests across the office
- Provide high‑touch, proactive support with a "no task too small" mindset and strong ownership of responsibilities
Qualifications:
- 5+ years of experience as an Office Manager, Executive Assistant, or hybrid OM/EA in finance or a similar professional environment
- Strong organizational skills with the ability to prioritize multiple tasks and juggle competing demands
- Creative, proactive problem‑solver with the confidence to anticipate needs and implement solutions
- Excellent written and verbal communication skills; polished, professional, and approachable presence
- Comfortable working onsite and partnering closely with a lean, high‑performing administrative team
- Proficiency in Microsoft Office Suite; experience with Concur or similar systems a plus
Compensation/Benefits:
- Up to $125K base salary + paid overtime + discretionary bonus
- Medical/dental/vision plans; supplemental coverage available
- 401(k) for employee contributions
- PTO package
- Free breakfast, lunch, coffee, and access to onsite gym
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Completion
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.Beacon Hill. Employing the Future (TM)
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.