Office Manager

• Manage the day-to-day office operations including but not limited to; supply inventory, kitchen restocking, equipment maintenance, vendor & visitor management, and ensuring a clean, safe, and fully functional workplace.
• Provide administrative support such as answering phones, sorting mail, preparing documents, maintaining organized office filing systems, shipping, and receiving packages.
• Manage and support projects and programs across departments such as capital construction, risk management, accounting, and operations, by leading, tracking, following up, documenting, and coordinating to keep initiatives moving.
• Support our leadership team including meeting prep, travel coordination, and special projects for senior leaders and executives.
• Plan and execute company events by coordinating logistics, vendors, and employee engagement.
• Support internal and HQ building communications by drafting and distributing announcements.
• Assist with various cross-departmental projects and any other duties as assigned per business needs.

• 4+ years of experience in office management, project management, or a similar administrative support role is required.
• High school diploma or equivalent required; associate's degree in business administration or a related field preferred.
• Demonstrated experience in office management procedures, best practices, and continuous improvement.
• Prior experience supporting executives and/or senior leadership.
• Familiarity with project management fundamentals such as tracking deliverables, managing timelines, and coordinating across stakeholders is preferred.
• Experience handling sensitive information and compliance tracking with discretion and accuracy.
• Self-starter who takes ownership, initiative, and works well independently.
• Exceptional professionalism and communication skills, paired with strong organization, attention to detail, and the ability to prioritize and meet deadlines.
• Proficient in Microsoft Office Suite (Teams, Word, Excel, Outlook, PowerPoint) and comfortable learning new software tools; experience leveraging AI tools such as Claude is preferred.
• Must be able to work in-office during business hours at the Kirkland Headquarters; this role is not eligible for remote work.

• The base compensation range for this position is $36 to $41 per hour.
• In addition to the base pay, this role offers exciting opportunities for performance-driven bonuses. Join us on this exciting journey where your hard work and dedication are not only valued but also rewarded.
• Exact compensation may vary based on skills, experience, and location.

• Medical, dental, and vision insurance coverages.

• Health savings account.

• 401(k) with a 4% company match.

• 30% Employee Rental Discount based on availability.  

• Education Reimbursement program. 

• Paid Time Off – Vacation Accrual, Sick Time Accrual, Paid Holidays, Birthday Holiday, Service Day, and Health & Wellness Day. 

• Exciting growth and development opportunities.

• Perform work in a professional office environment.
• Lift, push, and pull up to 25 lbs.  
• Must be able to use standard office equipment such as computers, phones, and photocopiers.
• Regularly required to sit, and to move about the various work environments to train, monitor and ensure compliance with all company requirements.
• Verbally communicate with employees, co-workers and customers in person and by phone.
• Occasional travel to various worksites that may require overnight stays, flights, and/or prolonged travel in a vehicle.

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