Office Manager (Property Management)
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Overview
Compensation
$48,000-$55,000/year
Job Description
Admiral Communities is a growing property management company focused on mobile home communities across multiple states. Our team manages operations for thousands of homesites and is committed to building organized, efficient systems as we continue to scale.
We are seeking a highly organized Office Manager to support centralized administrative operations across our portfolio.
This role is ideal for someone who enjoys structured workflows, documentation accuracy, and managing multiple administrative processes simultaneously.
Key Responsibilities:
Administrative & Office Operations:
- Maintain organized records and documentation systems.
- Track operational workflows and ensure status updates are completed.
- Support leadership with administrative coordination and reporting.
Legal & Eviction Coordination:
- Prepare eviction documentation for attorney submission.
- Track eviction status and maintain updates in internal systems.
- Follow up on filings and court scheduling.
Title & Documentation Processing:
- Process title documentation for home acquisitions and sales.
- Coordinate abandoned title filings with state agencies.
- Maintain centralized title tracking.
Resident Administration:
- Process resident move-ins and move-outs in Rent Manager.
- Manage security deposit documentation.
- Generate rent rolls and resident statements.
- Maintain lease documentation and resident records.
Financial & Vendor Coordination:
- Document checks related to home sales and operational sweeps.
- Process corporate expense check requests.
- Maintain organized financial documentation.
- Communicate with vendors as needed.
Operational Support:
- Assist leadership with operational tracking and reporting.
- Help implement internal policies, procedures, and forms.
- Coordinate with Community Managers across the portfolio.
What Success Looks Like:
- System updates completed within 24 hours.
- Accurate and timely eviction documentation.
- Titles processed within established timelines.
- Organized and audit-ready digital records.
- No lost or untracked workflow items.
Who Thrives in This Role:This position is ideal for someone who is:
- Extremely organized and detail-oriented.
- Comfortable managing multiple deadlines.
- Process-driven and checklist-oriented.
- Proactive about following up until tasks are completed.
- A strong written communicator.
- Comfortable working within structured systems.
Qualifications:
Required:
- 2–5 years of office management, administrative, or property management experience.
- Strong organizational and documentation skills.
- Ability to manage multiple workflows simultaneously.
- Experience with office systems or property management software.
Preferred:
- Experience with Rent Manager or similar software.
- Property management or real estate experience.
- Experience coordinating with attorneys, courts, or government offices.
- Experience using task management tools (such as Asana).
Benefits:
- Competitive salary.
- Paid time off after 90 days.
- Paid holidays.
- 401(k) retirement plan.
- Training and support from an experienced operations team.
Employment Requirements:
- Employment is contingent upon a successful background investigation.
- A valid driver’s license is required.
Equal Opportunity Employer
Admiral Communities is an Equal Opportunity Employer and does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, disability, veteran status, or any other protected characteristic under applicable law.
How to Apply
Submit your resume and include a brief paragraph describing a process-heavy role you’ve managed and how you ensured accuracy across multiple deadlines.
We are looking to hire quickly and will contact qualified candidates for interviews.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
FAQs About Office Manager (Property Management) Jobs at Admiral Communities LLC
What is the work location for this position at Admiral Communities LLC?
This job at Admiral Communities LLC is located in Knoxville, TN, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Admiral Communities LLC?
Candidates can expect a pay range of $48,000 and $55,000 per year.
What employment applies to this position at Admiral Communities LLC?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Admiral Communities LLC?
You can apply for this role at Admiral Communities LLC either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.