Office Manager

American Chillers is seeking an experienced Office Manager to take full ownership of our front office — the person who keeps our finances, shipments, and customer relationships running smoothly day to day.

We design and build custom cooling systems for breweries, cold-plunge studios, medical laboratories, and a range of specialized industries. We're based in Columbia, South Carolina, and growing steadily. Our front office is the operational hub of the company, and we're looking for the right professional to take it over and run it well — with the autonomy and trust to make it their own.

Why this role is worth your consideration

• Trusted with the day-to-day. You'll keep the office organized and running, relied on to handle it without being micromanaged.
• Competitive compensation and stable hours. $50,000–$60,000 depending on experience. Monday through Friday, 8:30 to 5:00.
• Room to grow. As the company expands, so does the role. The person who runs our office will have a real hand in shaping how it operates as we scale.
• A team that values the position. A small, capable group and a leadership team that understands the office is central to everything we do.
• Modern systems. Current accounting and ERP software, supported by thoughtful automation, with full training provided.

Responsibilities

• Accounts receivable and payable. Issue invoices, follow up on outstanding payments, process vendor bills, and keep both reconciled and accurate.
• Shipping and logistics. Coordinate outbound freight, prepare packing slips and bills of lading, track shipments, and keep customers informed.
• Customer service. Serve as the primary point of contact by phone, provide order updates, and resolve issues professionally.
• Office operations. Oversee records, filing, supplies, and the daily details that keep the team running.

Requirements

• 3+ years running an office or in senior administrative or operations roles (manufacturing, construction, or trades experience a plus).

• Strong command of accounts receivable and payable, and comfort working in accounting/ERP software.
• Excellent written and verbal communication.
• Highly organized, with the judgment to manage competing priorities calmly.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Comfortable learning new tools; we rely on modern software and automation.
• High school diploma required; associate's degree or higher a plus.

Benefits

Pay & benefits

• $50,000–$60,000/year, based on experience.
• 401(k) with company match,
• Paid time off
• Paid holidays
• Retirement plan.
• Monday–Friday, 8:30 AM–5:00 PM, in person at our West Columbia shop