Office Manager – DDA Services
Assurance Care & Support ServicesMiddlesex, New Jersey
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Overview
Schedule
Full-time
Part-time
Career level
Director
Remote
On-site
Job Description
Job Summary
The Office Manager will be responsible for overseeing daily administrative operations of the agency, ensuring efficient office management, and supporting staff, caregivers, and clients. This individual will play a key role in maintaining compliance with state regulations, managing client and employee files, and fostering a supportive and organized workplace.
Key Responsibilities:
- Manage day-to-day administrative tasks including answering phones, scheduling, and responding to emails.
- Oversee client intake process, including collecting required documentation and maintaining accurate records.
- Supervise office staff, providing guidance, training, and support as needed.
- Ensure compliance with state and agency policies (including DDA regulations).
- Maintain employee files, background checks, training documentation, and certifications.
- Coordinate caregiver/client scheduling and match appropriate staff to clients based on needs and availability.
- Manage timesheets, attendance, and assist with payroll processing.
- Order and manage office supplies and medical equipment inventory.
- Serve as liaison between clients, families, staff, and healthcare professionals.
- Prepare reports, maintain filing systems, and support audits and inspections.
- Support hiring, onboarding, and training processes for new employees.
Qualifications:
- High school diploma or equivalent required; Associate’s or Bachelor's degree preferred.
- Minimum of 2 years of administrative or office management experience, preferably in a healthcare or home care setting.
- Knowledge of DDA, Medicaid, or healthcare regulations is highly desirable.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite and scheduling software.
- Ability to maintain confidentiality and manage sensitive information professionally.
- Detail-oriented with strong problem-solving abilities.
Schedule:
- Monday to Friday (Full-Time) / Part-Time
- Occasional weekends or after-hours support as needed
Compensation:
- Competitive salary based on experience
- 401k
We look forward to welcoming a dedicated and organized professional to our growing team!
The Mission of Assurance Care & Support Services Inc is to enable patients under our care to live independently and retain a sense of freedom of choice as they age. Our specialists work closely with the patient, their physician, and their family to improve care coordination and communication using a team-based approach. As a fully insured and licensed medical home health care agency, we offer a wide range of home health care services to families in Middlesex, Atlantic, Gloucester, Warren, Camden, Monmouth, Passaic, Morris, Hudson, Bergen, Burlington, Somerset, Sussex, Ocean, Mercer, Cape May, Cumberland, Union, Essex, Hunterdon, Salem Counties. Our in-home health care service can provide everything from companion care to assistance with daily living activities.
At Assurance Care & Support Services Inc we take a proactive approach to client care, closely monitoring each client to ensure that we catch and care for any emerging issues before they become emergencies.
All our care services are supervised with frequent care assessments by a licensed nurse in order to best provide for changing needs.
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FAQs About Office Manager – DDA Services Jobs at Assurance Care & Support Services
What is the work location for this position at Assurance Care & Support Services?
This job at Assurance Care & Support Services is located in Middlesex, New Jersey, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Assurance Care & Support Services?
Employer has not shared pay details for this role.
What employment applies to this position at Assurance Care & Support Services?
Assurance Care & Support Services lists this position under the following employment categories:
- Full-time
- Part-time
What experience level is required for this role at Assurance Care & Support Services?
Assurance Care & Support Services is looking for a candidate with "Director" experience level.
What is the process to apply for this position at Assurance Care & Support Services?
You can apply for this role at Assurance Care & Support Services either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.