Office Manager & Executive Assistant

Outside Agencies Notice

While we value strong partnerships, Bauer Design Build is not seeking external recruiting assistance at this time. We reserve the right to hire candidates directly without any legal or financial obligation to unsolicited agencies or recruiters. No agency calls, emails, or solicitations will be accepted without a signed agreement.

Bauer Design Build is seeking a highly organized, dependable, and people-oriented professional to serve as our Office Manager & Executive Assistant. This role is the first impression of our company and a critical force behind keeping our office operations running smoothly.

This position blends front desk leadership, office coordination, and executive-level administrative support. Approximately 75% of the role focuses on office management and front desk responsibilities, with 25% dedicated to direct support of our President.

This role is ideal for someone who enjoys being the organizational hub, thrives in a fast-paced construction environment, and takes pride in creating a professional, welcoming experience for everyone who walks through the door; from subcontractors in work boots to executive partners in board meetings.

What You'll Do

Office Management & Front Desk Leadership

• Serve as the first point of contact for visitors, clients, subcontractors, and vendors
• Maintain a professional, organized, and welcoming office environment
• Oversee cleanliness and organization of common areas, kitchen, and conference rooms
• Manage phones, general inboxes, mail, and package delivery
• Coordinate office vendors and service providers
• Provide ongoing administrative and logistical support to office and field employees
• Assist with internal meetings, events, and company initiatives
• Act as a central communication hub between field and office teams

Executive Assistant Support (President)

• Manage calendar scheduling and meeting coordination
• Prepare meeting materials and assist with follow-ups
• Handle confidential and sensitive information with discretion and professionalism
• Assist with travel planning and expense tracking as needed
• Serve as a trusted gatekeeper and administrative partner

What We're Looking For

• 3-5+ years of experience in office management, administrative support, or executive assistance
• Strong organizational skills with excellent follow-through and attention to detail
• Professional, clear communication-written and verbal
• Ability to stay calm, flexible, and proactive in a fast-paced, team-oriented environment
• Experience in construction or professional services is preferred (but not required)

Why Bauer Design Build

We're a people-first construction company. We believe strong buildings start with strong teams, clear expectations, and leaders who actually care.

We value:

• Doing things the right way, not the easy way
• Clear communication and mutual respect
• Taking pride in our work-on the jobsite and in the office
• Long-term relationships over short-term wins

Benefits & Compensation

Bauer Design Build offers a comprehensive benefits package that supports both your work and your life outside of it, including:

• Competitive pay
• Health, dental, and vision insurance
• Company-paid life insurance
• Paid time off (PTO) and paid holidays
• Minnesota Earned Sick and Safe Time (ESST)
• 401(k) with company contribution

Equal Employment Opportunity

Bauer Design Build is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected status under applicable federal, state, or local laws.