Office Manager

Office Manager- Houston, TXWe are seeking a highly organized, detail-oriented Administrative professional to manage the office management, accounting/bookkeeping, human resources, and land-related documentation for our company. The ideal candidate will be a proactive "wear-multiple-hats" team member responsible for maintaining accurate financial records (AP/AR/Bookkeeping), managing employee compliance (HR), and coordinating land records, permits, and vendor contracts.Responsibilities

• Document Management: Maintain organized digital and physical records for all properties, including deeds, easements, right-of-way agreements, and surveys.
• Permitting: Track, submit, and renew land use permits, environmental assessments, and improvement plans.
• Contract Administration: Assist in preparing and tracking construction contracts, trade-specific scopes of work, and subcontractor agreements.
• Vendor Liaison: Act as the primary point of contact for contractors, property managers, and utility companies.
• Office Operations: Maintain office supplies inventory and manage vendor relationships.
• General Administration: Perform miscellaneous administrative tasks to support company leadership.
• Full-Cycle AP: Process vendor invoices, match receipts to purchase orders, ensure proper coding, and issue payments (ACH/check).
• Full-Cycle AR: Generate customer invoices, track payments, and manage aging reports to ensure timely collections.
• Reconciliations: Reconcile bank and credit card statements monthly.
• Financial Reporting: Prepare month-end financials, including Profit & Loss statements and balance sheets.
• Assist with 1099 issuance and quarterly tax filings.
• Payroll: Process bi-weekly payroll and manage employee benefits administration (health, 401k).
• Onboarding/Offboarding: Manage the full employee lifecycle, including new hire paperwork, background checks, and orientation.
• Compliance: Maintain confidential employee files and ensure compliance with federal/state labor laws.

Qualifications

• Experience: Minimum 3–5+ years of experience in office management, bookkeeping, AP/AR, preferably within real estate, land development, or construction.
• Software Proficiency: Microsoft Excel and in QuickBooks (will train), or similar ERP systems.
• Skills: Exceptional organizational, multitasking, and communication skills.
• Knowledge: Basic understanding of land records, surveys, or zoning is a plus.
• Education: High School Diploma or higher.
• Bilingual in Spanish is a plus.
• Notary or willing to obtain. 

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