Office Manager — ChipStack.ai (San Jose Office)
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Overview
Job Description
Job Opening: Office Manager — ChipStack.ai (San Jose Office)Location: San Jose, CAJob Type: Full-Time | On-siteExperience Level: Mid-Level
About ChipStack
ChipStack.ai is an AI-native EDA startup transforming how semiconductor chips are designed and verified. Our mission is to empower chip designers and verification engineers with LLM-based co-pilots that dramatically accelerate the hardware development lifecycle. Backed by top-tier investors (Khosla, Cerberus, Clear Ventures), and led by industry veterans from Google, Qualcomm, and Nvidia, we’re building a new generation of tools for the chip industry.
We are a fast-growing team of engineers, ML scientists, and hardware experts—with offices in San Jose and Seattle—and are now looking for an Office Manager to help keep our team running smoothly in San Jose.
What You’ll Do
As Office Manager, you’ll be the heart of our San Jose workspace—making sure everything runs efficiently and everyone feels supported. Your responsibilities will include:
Office Operations: Oversee day-to-day office activities, manage supplies, vendors, mail/deliveries, and facility needs.
Event Coordination: Organize team lunches, offsites, meetups, and other company events.
HR & Onboarding Support: Assist with onboarding new hires, welcoming guests, and creating a great first impression.
Administrative Support: Help with scheduling, travel booking, expense reports, and coordination across teams.
Culture & People: Foster a positive and productive work environment. Be the go-to person for team questions and support.
Vendor & Facilities Management: Coordinate with property managers, cleaning crews, and other service providers.
What We’re Looking For
Proven experience in office management or administrative roles (startups a plus!)
Highly organized, proactive, and detail-oriented
Strong communication and interpersonal skills
Comfortable wearing many hats and juggling multiple tasks
Passionate about creating a great workplace culture
Familiarity with tools like Google Workspace, Slack, Notion, and expense platforms (e.g. Brex or Ramp) is a bonus
Perks & Benefits
Competitive compensation and equity
Full health, dental, and vision coverage
Generous PTO and sick leave
Opportunity to work alongside a world-class team
Impactful role at a high-growth, mission-driven startup
Weekly lunches, team outings, and offsites
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.