Office Manager

Deck Bros is a high-performance deck-building company focused on craftsmanship, systems, and exceptional client experience. We are growing rapidly and building infrastructure for scale.

We are looking for a strong Operations Manager / HR Specialist who thrives on ownership, organization, accountability, and leadership support. This person will be a direct extension of leadership and will help keep the company operationally sharp.

Position Overview

The Operations Manager / HR Specialist is responsible for financial handling, HR systems, onboarding, recruiting flow management, administrative infrastructure, and internal organization. This role requires someone proactive, detail-oriented, trustworthy, and systems-driven.

Compensation & Benefits

• Competitive salary (based on experience)
• PTO
• Growth opportunities
• Leadership proximity
• Opportunity to help scale a growing company

$55,000 - $68,000 yearly

Financial & Administrative Operations

• Collect checks from Sales Representatives
• Verify payment accuracy and documentation
• Deposit checks into the company business bank account
• Maintain accurate transaction logs
• Communicate discrepancies to leadership
• Familiarize yourself with and manage all administrative processes
• Order office supplies, company swag, and operational materials
• Support general office organization and efficiency

HR & Team Operations

• Track and manage employee PTO (Paid Time Off)
• Maintain accurate PTO reporting and documentation
• Maintain employee files and compliance documentation
• Support onboarding and offboarding processes
• Collect and track employee milestones (birthdays, work anniversaries, special achievements)
• Help build and maintain strong team culture systems

Onboarding & Technology Stack Management

• Execute onboarding checklist for all new hires
• Execute onboarding checklist for all subcontractors
• Set up new hires in the company technology stack (CRM, communication platforms, payroll systems, project management tools, etc.)
• Ensure subcontractors submit proper documentation before activation
• Collect and track insurance certificates from subcontractors
• Maintain updated records of active subcontractor insurance

Communication & Inbox Management

• Own and manage the general company email inbox
• Triage and distribute tasks to appropriate departments
• Ensure no important communication is missed
• Maintain response time standards

Recruiting & Hiring Support

• Serve as the first point of contact in our recruiting funnel
• Respond to applicants according to our hiring process
• Schedule interviews
• Ensure candidates move through the hiring pipeline
• Maintain an organized applicant tracking system
• Uphold hiring standards and company culture alignment

• High attention to detail
• Strong integrity and confidentiality
• Experience in operations, HR, or administrative leadership preferred
• Comfortable handling financial transactions
• Organized and systems-oriented
• Strong written and verbal communication skills
• Proficient with spreadsheets and digital tools
• Able to manage multiple moving parts without dropping details

Who This Role Is For

• A natural organizer
• A systems thinker
• A culture builder
• Someone who thrives on ownership
• Someone who enjoys structure and accountability
• A proactive problem solver

At Deck Bros, we live by and serve our team, clients, and community by upholding our Core Values: 

Love First

• Treat Clients Like Family
• Treat Others Like Family
• Always Lead with Love
• Help Others

Elevate And Innovate

• Elevate and Celebrate Others
• Have a Growth Mindset
• Continuously Improve on Efficiency
• Have an Upbeat Positive Attitude

Act Courageously

• Take Action Decisively
• Take Ownership of Mistakes
• Proactively Communicate
• Be Coachable

Do The Work With Integrity

• Do What is Right No Matter What
• Be On Time
• Take Pride in Your Work
• Always Give Your Best

MISSION STATEMENT: WE HELP FAMILIES MAKE EVERLASTING MEMORIES WITH THEIR LOVED ONES BY RECREATING THEIR EXTERIOR SPACE IN A TIMELY MANNER