Office Manager

This Office Administrator role supports the daily operations of a highly successful asset management firm by serving as the central point of coordination for office management, administrative tasks, and staff support. The position requires full on-site presence and a proactive, detail-oriented approach to maintaining a smooth, organized, and professional environment.

Client Details

The client is a well-established, multi‑billion‑dollar asset management firm with a strong reputation in the financial services industry. They manage a diverse platform including mutual funds, investment partnerships, separately managed accounts, and ETFs. With a close-knit team of 19 employees, they prioritize professionalism, collaboration, and operational excellence.

Description

• Act as the first point of contact for visitors and manage the main phone line.
• Oversee office operations, including building management coordination, supply management, and daily kitchen upkeep.
• Handle travel arrangements, conference logistics, expense reports, and scheduling of quarterly earnings reports.
• Provide administrative support such as scanning, filing, mailing, reporting, calendar management, and CRM data entry.
• Assist with marketing/sales support, office events, lunch coordination, website updates, and ad‑hoc projects.

Profile

• Highly organized, detail-oriented, and proactive, with the ability to work independently within a team.
• Strong verbal and written communication skills with a high degree of professional discretion.
• Proficient in WordPress, Microsoft Outlook, PowerPoint, Excel, and CRM database management.
• 5-10 years of experience in financial services and holds a bachelor's degree.
• Comfortable working fully onsite Monday-Friday from 8:30 AM-5:00 PM.

Job Offer

• Competitive compensation package with an annual bonus.
• 401(k) plan with company match, providing long‑term financial security and growth.
• Fully paid medical, dental, and vision benefits, along with paid vacation time.
• A supportive work environment with a summer Fridays program and the stability of joining a well-established, high‑performing asset management firm.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.