Office Manager

Office Manager

I'm currently partnering with a multi-million-dollar General Contractor located downtown Madison that continues to experience significant growth and success across its portfolio. As a result, they are looking to add an Office Manager to their team.

In this role, the Office Manager will serve as a key financial resource for assigned construction projects, supporting everything from budgeting and forecasting to cost analysis, billing, and financial reporting. Working closely with Project Managers, Operations, and Executive leadership, this individual will help ensure project financials remain accurate, costs are effectively managed, and reporting deadlines are consistently met throughout the project lifecycle.

Job Description

Office Manager Responsibilities:

• Establish new projects by setting up job records, loading project budgets, creating billing structures, and configuring GC Pay based on executed contract requirements.
• Monitor project financial performance by tracking labor costs, subcontractor expenditures, general conditions costs, and overall project spending.
• Analyze budget activity and partner with Project Managers to identify variances, cost trends, and potential budget concerns.
• Assist with Work-in-Progress (WIP) reporting by providing insight into project profitability, billing status, and over/under billings.
• Generate and submit customer invoices in accordance with contractual billing requirements and project milestones.
• Participate in monthly and annual financial close processes, including account reconciliations and project reporting activities.
• Maintain organized and accurate project financial records, including lien waivers, contract documentation, and supporting project files.
• Coordinate with subcontractors and project teams to resolve billing issues, documentation discrepancies, and payment-related inquiries.
• Verify subcontractor compliance requirements to ensure eligibility for payment and funding approval.
• Process and distribute subcontractor payments in a timely manner while adhering to company procedures.
• Support the onboarding, training, and development of new accounting team members by sharing knowledge and best practices.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

• Bachelors Degree in Accounting or Finance
• 3+ years of accounting experience
• Strong knowledge of job costing, project accounting, and construction financial management practices.
• Construction Industry Experience
• Advanced Microsoft Excel skills
• Effective verbal and written communication skills

What's on Offer

• Competitive compensation package including performance-based bonus opportunities.
• Strong emphasis on work-life balance and employee flexibility.
• Comprehensive benefits package featuring medical, dental, vision, 401(k) with company match, and additional retirement planning options.