Office Manager & Personal Assistant To CEO
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Overview
Job Description
About InfoTrack
InfoTrack is a platform that seamlessly connects law firms to the courts and to the services that they need to litigate successfully. We're global leaders in legal technology with unparalleled expertise in forging integrations that can drastically improve the efficiency of law firms and the legal system.
As a highly ambitious company, we know that our people are critical to our success. That's why we're passionate about fostering a high-performance culture built on professional development, open communication, and transparent leadership. If you're smart, dedicated, and eager to help build a market-leading solution that makes a difference in the lives of our clients, join us.
About the role
The Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office while providing high-level executive support to the CEO. This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.
This is a hybrid position based out of our New York City office and requires working in the office a minimum of three days per week.
Responsibilities
- Manage daily office operations and vendor relationships.
- Oversee office supplies, facilities, security, maintenance, and the overall workplace experience.
- Coordinate onboarding logistics and office events.
- Manage the CEO's complex calendar and meeting schedule.
- Coordinate domestic and international travel arrangements and itineraries.
- Screen correspondence and prioritize communications.
- Prepare agendas, presentations, and meeting materials.
- Take meeting minutes and track follow-up actions and deliverables.
- Process expenses, invoices, and approvals.
- Support Board of Directors and executive leadership meetings.
- Handle confidential and sensitive information with discretion.
- Partner across departments to support strategic initiatives and special projects.
- Maintain organized filing systems and executive records.
- Coordinate visitors, meetings, and executive hospitality.
- Perform other duties as assigned.
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.
