Office Manager

Job Description:

Ryan Companies US, Inc. has an immediate career opportunity for an Office Manager to join our team in the Tampa area!

Do you bring at least 2+ years of successful experience in office management? Do you enjoy working in a fast, fun, inclusive and collaborative workspace? Do you want the next chapter of your career to be with an industry leader in commercial real estate who brings a fully integrated and creative design-build approach? If this describes you, we encourage you to apply today.

This individual provides day-to-day oversight for the Tampa Office to create a highly effective and functional office consistent with Ryan's standards for employees, customers, vendors, sub-contractors, and guests.

Some things you can expect to do:

• Support the growth of the regional office and be responsible for onboarding new office and field staff, negotiating purchasing/leasing and service contracts on all business machines, and negotiating shipping contracts and vendors.

• Maintain current office floor plan with workstation assignments and changes, order and adequately stock office supplies, schedule meetings with internal and external customers, and maintain a professional office environment.

• Provide administrative support to the Region President and Vice President of Operations.

• Internal and external customer assistance.

• Expense report filing for individuals as assigned by the Region President

• Manage and plan domestic travel, meeting, and events for Region President / Vice President of Operations

• Create and maintain close working relationships with organizational peers, and staff members, both internally and externally

• Understanding and working knowledge of conference room and meeting space technology.

• Creating and maintaining all electronic and manual files.

• Drafting letters, memos, emails, etc.

• Covering the phone and front desk; greeting visitors and guess.

• Calendar coordination for regional/office events.

• Coordinating travel arrangements & map destinations, compiling and distributing itineraries.

• Coordinating Ryan Companies visitors (in partnership with assigned EA's, visitors, etc..) by assisting in the preparation of the agenda, creating meeting requests (if needed), ensuring logistical accommodations, and arranging for any special needs.

• Organizing company events as assigned; including any activities related to budgets, invitations, registration, etc…

To be successful in this role, you must have:

• Least 2 years of experience in office management.

• A high school diploma or equivalent is required.

• You need the ability to maintain confidentiality of company information and have a heart of service for both internal & external customers.

• Knowledge of Microsoft Office Suite/Microsoft 365 including Word, Excel, PowerPoint, and Outlook is expected.

• You should have experience in a construction/engineering/design environment.

Eligibility:

Position requires verification of employment to work in the U.S.

Benefits:

• Competitive Salary

• Medical, Dental and Vision Benefits

• Retirement and Savings Benefits

• Flexible Spending and Health Savings Accounts

• Life Insurance

• Short-Term and Long-Term Disability

• Educational Assistance

• Paid Time Off (PTO)

• Employee Assistance and Wellness Programs

• Parenting Benefits

• Employee Discount Programs

• Pet insurance

• Ryan Foundation - charitable matching funds

• Paid Time for Volunteer Events

Disclaimer: Eligibility may vary based on factors such as role, hours worked, employment status, length of service, location, and other considerations. Detailed information will be shared with eligible candidates during the hiring process, and the official terms and conditions will be outlined in each individual offer document.

Ryan Companies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Non-Solicitation Notice to Recruitment Agencies:

Ryan Companies kindly requests that recruitment agencies and third-party recruiters do not submit unsolicited resumes or candidate information to any Ryan Companies employee or office. Ryan Companies will not be responsible for any fees or expenses associated with unsolicited submissions. If recruitment services are required, we will reach out directly to agencies on our approved vendor list. We appreciate your understanding and cooperation.