Office Manager / Estimator Xactimate
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Overview
Schedule
Full-time
Flexible-schedule
Career level
Senior-level
Compensation
$80,000-$115,000/year
Benefits
Career Development
Health Insurance
Paid Time Off
Job Description
Benefits:
- 401(k)
- Competitive salary
- Flexible schedule
- Opportunity for advancement
- Paid time off
- Training & development
- Bonus based on performance
- Health insurance
Position Summary We are seeking an experienced Xactimate Estimator / Office Manager to play a key role in our growing restoration company. This position is ideal for someone highly proficient in Xactimate and experienced in handling large loss estimates, including fire, water, mold, contents, and full reconstruction.
This is an in-house role for a candidate who has worked (or is currently working) within a restoration company and understands the pace, expectations, and standards of the industry. In addition to estimating, this individual will assist with day-to-day operations, helping support and streamline office and project workflows.
Key Responsibilities
- Inspect and scope jobs onsite in coordination with Project Managers, Crew Chiefs, and Lead Technicians
- Create detailed mitigation and reconstruction estimates in Xactimate (large loss experience required)
- Document losses with clear photos, notes, and proper file organization within company systems
- Ensure all job documentation (photos, notes, signed documents) is complete and accurate
- Communicate effectively with insurance carriers, adjusters, and clients; act as a liaison throughout the claim process
- Manage and revise estimates based on carrier feedback and audit standards
- Perform accurate quantity takeoffs, labor, and equipment cost analysis
- Maintain records of drying and job progress using mobile software
- Review project estimates with the construction and operations teams
- Assist with daily office operations and administrative tasks, supporting overall business workflow
- Help manage and improve internal processes to keep operations running efficiently
Requirements
- Advanced proficiency in Xactimate (REQUIRED — no exceptions)
- Proven experience writing large loss estimates (fire, water, mold, contents, reconstruction)
- Prior experience working for a restoration company strongly preferred
- Strong understanding of insurance restoration and carrier guidelines
- Background in construction, including knowledge of building materials and systems
- Highly organized, detail-oriented, and able to manage multiple projects
- Strong communication and problem-solving skills
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.
Compensation: $80,000.00 - $115,000.00 per year
Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.
Our environment is a diverse community where successful people work together to achieve common goals.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.
Automate your job search with Sonara.
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FAQs About Office Manager / Estimator Xactimate Jobs at Valley Stream
What is the work location for this position at Valley Stream?
This job at Valley Stream is located in Valley Stream, New York, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Valley Stream?
Candidates can expect a pay range of $80,000 and $115,000 per year.
What employment applies to this position at Valley Stream?
Valley Stream lists this position under the following employment categories:
- Full-time
- Flexible-schedule
What experience level is required for this role at Valley Stream?
Valley Stream is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Valley Stream for this role?
Valley Stream offers following benefits: Career Development, Health Insurance, and Paid Time Off for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Valley Stream?
You can apply for this role at Valley Stream either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.