Office Manager

Work Location: Midtown Office (downtown) 10 10th Street, NW, Suite 330, Atlanta, GA 30309

Employment Type: Full-time regular - (Monday-Friday, in-office)

How your Role will Shape Our Success

We are seeking a responsible, take-charge Office Manager to support our firm's growing operations.

This role is primarily responsible for performing a wide range of administrative, accounting, and marketing support functions for a professional engineering and consulting office. The ideal candidate brings strong organizational skills, a proactive mindset, and the ability to balance multiple priorities in a fast-paced environment.

In this role, you will provide office administration and support to a team of engineers, architects, and consultants while helping ensure smooth day-to-day office operations.

In addition, this position requires the ability to travel between our Downtown and Duluth offices as needed.

Office & Administrative Support:

• Coordinate travel arrangements for office staff.
• Respond to and direct incoming inquiries and provide primary phone coverage.
• Maintain office filing systems, records retention programs, and contract compliance documentation.
• Report local business insurance claims in coordination with Corporate HR and Accounting.
• Be proficient in Deltek to generate reports and support management requests.
• Work with Project Managers to ensure contract compliance; upload executed agreements and insurance certificates to internal systems.
• Assist with proofreading reports, proposals, specifications, and correspondence.
• Maintain office equipment and supply inventory; order supplies as needed.
• Familiarize new staff with project initiation processes, time sheets, expense reports, and internal systems.
• Coordinate with other offices and assist with special projects as required.
• Ensure timely processing of employee paperwork for both new and terminating employees.
• Ensure all new employee forms are completed accurately and signed as required.
• Prepare for and assist with new employee orientation, using the New Employee Orientation Checklist.
• Support staff with updates in Employee Self Service and notify HR of changes, such as address updates, life events, or leave of absence.

Accounting Support:

• Coordinate with accounting to expedite weekly employee time submittals.
• Review and approve employee expense reports and vendor invoices; monitor and resolve discrepancies.
• Exercise appropriate purchasing controls and assist with ongoing expense management.
• Compile month‑end documents (copies, postage, tools, logs, etc.) and forward to accounting.
• Maintain office billing files, including agreements, invoices, unbilled detail reports, and subcontract agreements.
• Obtain the project manager's approval of subcontract invoices and forward them to accounting.
• Serve as the primary point of contact between project managers and project accounting regarding project setup, reporting, billing, forecasting, and budgeting.
• Work with collections to support timely accounts receivable.
• Maintain and reconcile travel records in coordination with accounting.

Marketing Assistance:

• Enter and update opportunities in Deltek, and track status changes.
• Assist with RFPs, RFQs, proposals, and presentations; proofread for accuracy and consistency.
• Support planning/organizing of activities, networking events, career fairs, conferences, and other meetings, as needed.

Qualifications and Competencies:

• An Associate's and/or Bachelor's Degree in Business, Marketing, or a similar field is required.
• 5+ years of experience of progressively responsible experience in a professional office environment, required.
• Experience and aptitude with Microsoft Office Suite.
• High-level multitasking and management ability.
• Excellent writing and communication skills.
• Strong organizational skills.
• Likes to take the initiative and help improve office operations.
• Team player attitude and willingness to help.
• Excellent time management skills and ability to balance short-term deadlines with long-term goals.
• Experience with Deltek Vision or similar CRM experience required.

Physical Requirements:

• Ability and willingness to unpack office supplies, including boxes of paper weighing 20+ pounds.

Preferred Experience:

• Prior administrative experience in an architecture/engineering (A/E) setting.

Experience with Adobe InDesign preferred.

Compensation & Benefits:

At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. For this role, the estimated base salary range is $60,000 - $75,000 per year. The final salary offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker's total rewards philosophy during the recruiting process.

We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including:

• Annual discretionary bonus program
• Opportunity to purchase Walker stock - Walker is 100% employee-owned!
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits
• Health Savings Account with company contribution
• 401(k) with company match
• Flexible Spending Accounts and Commuter Spending Accounts
• 529 college savings plan
• A minimum of 3 weeks of Paid Time Off per year
• 9 paid holidays per year, including 3 paid floating holidays
• 5 days of bereavement leave and PTO Donation Bank to help during difficult times
• 100% compensation replacement during short-term disability leaves
• Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs
• Paid community involvement hours
• Tuition and licensure reimbursement and sponsorship of professional memberships
• Internal conferences and professional development opportunities
• Employee Resource Groups and Affinity Groups

Why Walker Consultants?

Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years.

Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership.

Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are.

Join Us!

We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team.

At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience.

Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.