Office Manager/Executive Assistant

• Organization & Prioritization: Able to manage multiple tasks, deadlines, and stakeholders with strong follow‑through.
• Professional Communication: Clear, polished written and verbal communication; represents the firm and Partners professionally with all audiences.
• Discretion & Integrity: Handles confidential and sensitive information with the highest level of professionalism.
• Service Orientation: Proactive, responsive, and focused on creating a positive experience for employees, Partners, candidates, and visitors.
• Problem Solving: Resourceful, with the ability to anticipate needs, identify issues, and propose practical solutions.
• Collaboration: Works effectively with People & Culture, Operations, IT, and other teams to support a cohesive office and employee experience.

Office Management:

• Oversee the day-to-day operations of the office, ensuring a professional, organized, and welcoming environment.
• Monitor and order office supplies, snacks, and equipment, maintaining appropriate inventory levels.
• Lead office logistics for in-person meetings, trainings, and firm gatherings (room setup, AV support coordination, catering, materials).
• Maintain reception or front-desk coverage standards (whether personally or via vendors), including greeting guests and ensuring sign-in/security protocols are followed.
• Answers and transfers internal or external phone calls on ak multi-line phone and relays messages.

People & Culture Support:

• Partner with HR/People & Culture to plan and execute employee events (appreciation events, holiday parties, culture & belonging activities).
• Help coordinate event logistics including catering, room/space setup, materials, and day‑of support.
• Partner with P&C to schedule “low-level” or early-stage interviews, including entry‑level, support, and administrative roles.
• Coordinate candidate communications (confirmations, directions, virtual meeting links, rescheduling, thank‑you notes as requested).
• Arrange interview schedules across multiple interviewers, managing calendar holds and changes efficiently.
• Ensure candidates have a positive and professional experience, whether on-site or virtual (greeting in reception, escorting to conference rooms, etc.).

Executive Support to Partners:

• Provide high‑touch administrative and scheduling support to assigned Partners.
• Manage calendars, including internal/external meetings, travel time, and recurring commitments
• Coordinate travel, including flights, hotels, ground transportation, and itineraries.
• Prepare and process expense reports, reimbursements, and related documentation accurately and on time.
• Assist with meeting preparation, including agendas, materials, presentations, and follow‑up actions as requested.

General Administration:

• Perform clerical duties, such as data entry
• Collects and distributes mail.
• Scanning of documents and mail to different departments.
• Processing and scanning checks into check tracking system
• Scanning and processing Enrollment and Claims Forms into Laserfiche system
• Provide backup administrative support to other leaders or teams during peak periods or absences.
• Support special projects as assigned by Partners or HR/People & Culture (e.g., office improvements, process updates, policy rollouts)

Fulfillment Room Backup:

• Receives outgoing mail and applies correct postage or prepares for special delivery
• May have to go to Post Office with bins of outgoing mail when necessary
• Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine.
• Assists in printing, collating and binding reports.
• Monitors machine operation and makes adjustments as necessary to ensure proper operation.
• Maintains records of receipt, mailing dates, and other required information as needed.
• Replenishes postage on the postage meter as needed.
• Stocks supplies needed for the mailroom.
• Performs other related duties as assigned.

• 3–5 years of experience in an office manager, administrative, or operations support role
• Proven track record of owning day-to-day office operations and keeping things running smoothly
• Strong organizational and time management skills; able to prioritize and juggle multiple requests
• Exceptional attention to detail with a focus on accuracy in scheduling, documentation, and recordkeeping
• Confident, professional communication skills (verbal and written) across all levels of the organization
• Demonstrated ability to provide approachable, high-touch support to employees and visitors
• Strong problem-solving skills with a “find a way” mindset when unexpected issues arise
• Collaborative, team-oriented approach with a willingness to jump in wherever needed
• Salary Range:  $48,000-$54,000

• PTO (vacation, sick, personal time bank)
• FTO (Flexible time off for vacation, sick, and personal time) after 2 years of service
• 12 Paid Holidays (10 stated and 2 floating holidays)
• 2 Community Volunteer Days
• 5 Summer Half Days
• Medical, Dental, Vision
• Life Insurance
• LTD & STD
• Retirement Plan with 4% Employer Match
• Parental Leave

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