Office Services Assistant

The Company

WE ARE ASQ: EXCELLENCE THROUGH QUALITY

ASQ is the leading membership association to help quality professionals achieve their career goals and drive excellence through quality in their organizations and industries. We provide expertise, knowledge, networks, and solutions to a global membership of individuals and organizations spanning more than 140 countries. ASQ was founded in 1946 and is headquartered in Milwaukee, Wisconsin.

The Position

The part-time Office Services Assistant is responsible for maintaining daily business operational duties such as administrative task management, managing building facilities, and providing support to staff for tasks related to this work. Key duties include office supply delegation and replenishment, management of incoming and outgoing mail/packages, coordinating vendor services, maintaining office equipment, set up/break down of tables for office events, and supporting staff onboarding and offboarding.

The ideal candidate will be a strong multi-tasker with great organizational skills, have previous experience using Microsoft Office Suite (Word, PowerPoint, Excel), possess the ability to communicate professionally in an office setting, and have previous experience with using standard office equipment (printers, scanners, etc).

• The hourly pay range for this role is $16.50 - $20.50 per hour. Any extended offer is based on the candidate's experience and overall fit for the role.
• The work schedule will consist of 8-12 hours a week on Tuesday and Wednesday between the hours of 8:30am-2:30pmCT.

Main Responsibilities

• Manages office upkeep including the restocking of kitchenette supplies.
• Acts as point of contact for office facility vendors and maintenance.
• Prepares conference rooms for meetings and events through the setup and break down of tables and chairs.
• Processes and prepares incoming/outgoing mail and packages including post office mailings and UPS shipments.
• Conducts various administrative tasks such as data entry, scanning, and filing documents.
• Handles invoice management, which includes receiving invoices via email, inputting invoices along with packing slip through Adobe Sign for signatures and collaborating with the Finance department for processing.
• Manages inventory control by stocking, ordering, and organizing office supplies and equipment.
• Provides onboarding/offboarding support including setup for new hires and equipment return for exiting staff.
• Occasionally use manual pallet jack to move shipment pallets.
• Adheres to ASQ Competencies: Trust, Accountability, Collaboration, and Transparency.
• Performs all other duties as assigned.

Working Conditions and Physical Requirements:

2 days in office at the Milwaukee Headquarters location (Tuesdays and Wednesdays, 8-12 hours per week with the ability to work additional hours, if required).

This position requires the ability to perform the following essential physical functions, with or without reasonable accommodation:

• Frequently sit at a desk and work at a computer for extended periods of time.
• Stand and walk within the workplace and event spaces.

#LI-BT1

• Lift, carry, push, and/or move tables, chairs, and other objects weighing up to 50 pounds.
• Bend, reach, and grasp items during setup and breakdown activities.
• Perform repetitive motions such as typing and mouse use.

Bring Your Best: Position Minimum Qualifications

• A high school diploma or GED,
• Minimum of 1 year of experience in an office services or administrative role,
• Or equivalent combination of education and experience.
• Must be able to comply with attendance and timeliness policies.

The Location

ASQ is conveniently situated in downtown Milwaukee, immediately adjacent to major freeway exits and the robust downtown economy. The Avenue MKE and Riverwalk access provides our employees easy indoor and outdoor access to shopping, restaurants, and coffee shops. Our office space is in a historic building incorporating newly designed workstations, an option for sit/stand desks, and community and collaboration space.

Why You Should Apply

At ASQ, our philosophy is that performance-driven pay provides a foundation for a complete benefit package that helps you live your best life, both at work and at home. Competitive base pay, opportunities for learning and growth, and perks that inspire your downtime are all part of ASQ's total compensation package.

Learning and Growth

• Challenging and interesting work
• Benefits of ASQ membership
• LinkedIn Learning License
• Performance management and coaching

Health and Wellness

• Free access to Avenue MKE Fitness Center and Pickleball Courts

Culture and Workplace

• Growing, global organization
• Mission-driven and committed to sharing ideas and tools that make the world work better
• Healthy work/life balance
• Positive, collaborative, team-oriented environment
• Regular coffee socials, peer to peer recognition, and more!