On-Call Program Manager - Health Programs

The hiring rate for this position is $40.00 per hour.

Please apply to learn more about the benefits of working for the CIA.

POSITION SUMMARY

The On Call Program Manager provides targeted, short-term support for CIA programs and initiatives. Working closely with the CIA Conferences team, this position assists with program planning, meeting execution, and related deliverables that ensure high-quality outcomes for in-person and virtual events. The role is designed to provide flexible support on an as-needed basis during periods of increased workload or time-sensitive program requirements.

ESSENTIAL RESPONSIBILITIES

• Assist with the coordination of program content, including culinary and/or educational sessions.
• Support development of agendas, talking points, and resource materials.
• Provide project management support for program deliverables, ensuring deadlines are met.
• Conduct research and provide insights on relevant industry issues to inform programming.
• Draft and review program communications, reports, and updates as requested.
• Collaborate with the CIA team on meeting design and logistics.
• Confirm details with presenters and participants, including AV, timing, and materials.
• Prepare meeting handouts, bios, and supporting documents.
• Act as meeting host or facilitator, including capturing notes and ensuring follow-up.
• Support integration of demonstrations, tastings, or activations with the operations team.
• Provide administrative and facilitation support for working groups or volunteer leadership, including scheduling, note-taking, and tracking next steps.
• Assist with onboarding or orientation for new participants if required.
• Contribute to engagement tools such as newsletters, member communications, or resource libraries when assigned.
• Incorporate sponsor or partner deliverables into programming and meeting planning.
• Provide suggestions or contacts for potential new partners or sponsors
• Any and all other duties as assigned.

REQUIRED QUALIFICATIONS

Education:

• Bachelor's degree in nutrition, environmental science, public health, communications, or similar field, or equivalent combination of education and experience in K-12 consulting.

Experience:

• Minimum of one (1) year of work experience with companies or organizations advancing healthy and sustainable food in K-12 or similar environments through education, research, culinary innovation, and/or community engagement.

REQUIRED SKILLS

• Excellent written, verbal communication, and presentation skills required. Must have demonstrated ability in organizational, time management, problem solving and interpersonal skills.
• Strong computer experience, and MS Office suite products, i.e. Word, Excel, PowerPoint. Strong analytical and conceptual skills.
• Must display a high level of energy and self-motivation.
• Collegial and positive in outlook and approach.
• Success oriented and goal directed.
• Ability to handle confidential issues with a high level of discretion.
• Entrepreneurial mindset with a strong commitment to service.
• Detail oriented and thorough.

WORKING CONDITIONS

• Able to travel periodically to other CIA locations due to business needs.
• Must be available to work nights and weekends as required due to business needs.
• Regular work requires a great deal of sitting and standing for extended periods.
• Regular work requires the use of a computer, sometimes in excess of eight (8) hours per day.
• Must be available to meet the approved travel specifications for the annual in-person meeting and follow the availability/expectations outlined by the Strategic Partnership's team.