Operations And Administrative Coordinator

About Ascend

Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today's industry challenges to reach their full potential. For more information, visit www.ascendtogether.com.

About MHP

Big firm expertise with small firm customer service. With over 75 employees, MHP is the largest regional CPA firm in Wyoming. However, since our start in the early 1930s, MHP has been dedicated to personalized customer service to both our employees and clients. MHP is deeply rooted in the Cheyenne community, both figuratively and literally-not only have we been around for over 90 years, but our office is also located in the heart of downtown Cheyenne within walking distance of good food, coffee, and breweries.

Tradition meets modernization. While the wild west may come to mind when you think of Wyoming, and that is a part of our history we hold dear, don't think we've been left in the proverbial dust. Our city is home to topnotch restaurants, breweries, shopping, art galleries, and theater. Where you might see History and Today collide best may be Cheyenne Frontier Days, the largest and oldest rodeo in the world. Hundreds of thousands of people from all over come to Cheyenne to see the concerts, special events, and rodeo each year. If the outdoors are more your scene, Wyoming is not lacking there either. We have some of the best camping, skiing, fishing, hunting, climbing, and biking in the country.

You're more than a number. As part of our MHP team, you'll have the unique opportunity to make your mark on the company and advance your career in the area you desire. Managers and Partners have an "open door policy", which is practically unheard of in larger firms. We encourage employees to get involved in our community as well as with each other-we host several team building and employee events every year, including holiday parties, BBQs, cornhole tournaments, Friday Nights on the Plaza (a Cheyenne summer concert series), and more!

Be a part of something bigger. At MHP, we strive to not only be experts in our field,but also provide superior client service to our wide variety of clientele. We are a team-always willing to give a helping hand to our coworkers when we're able and will bend over backwards for our clients. We pride ourselves on servant leadership-we are leaders in our office and our community.

Who You Are

You are both a planner and an activator-someone who enjoys taking a project from concept through execution and final follow-through. You don't just start projects; you finish them.

You have strong attention to detail and take pride in getting the small things right, knowing they make a big difference. You are organized, proactive, and capable of managing multiple moving pieces without letting anything fall through the cracks.

You're resourceful and ready to jump in wherever needed-whether that means leading an event, coordinating logistics, troubleshooting an issue, or handling administrative tasks behind the scenes. No task is "too small" if it contributes to the Firm's success.

You're comfortable balancing creative work with administrative responsibilities and understand that both are critical to delivering a polished, professional result.

You're reliable, responsive, and someone your team can count on.

What You'll Do

This role works across departments to support a variety of marketing, employee engagement, and administrative initiatives within the Firm. Success in this role requires follow-through, adaptability, and a willingness to take ownership of projects from start to finish.

Firm Social Media Marketing and Communication

• Actively manage and maintain the Firm's social media presence to attract prospective employees and market our services to clients.
• Coordinate community stewardship marketing efforts, including managing advertisements, sponsorship logos, and brand visibility.
• Assist with website oversight and ensure content remains accurate, current, and aligned with Firm messaging.
• Track campaigns and initiatives to ensure deadlines are met and projects are fully executed-not just launched.

Coordination of Firm Activities and Retention Efforts

• Lead survey creation and data collection efforts with careful attention to detail and organization.
• Plan, coordinate, and execute firm-wide events from logistics to post-event follow-up.

Administrative & Cross-Functional Support

• Provide administrative support related to recruiting, event planning, and marketing initiatives.
• Coordinate logistics for on-campus recruiting and student on-site visits.
• Assist with scheduling, tracking deadlines, managing vendor communications, and organizing documentation.
• Jump in to assist leadership and teams as needs arise-especially during busy recruiting seasons and high-volume periods.
• Assist with audit departmental logistics, including CPE credit tracking, internal job status reporting, and the drafting/processing of various audit-related deliverables.
• Coordinate and execute the end-to-end Request for Proposal (RFP) process, including drafting tailored responses, gathering technical specifications from subject matter experts, and ensuring all submission deadlines and requirements are met.

What It Takes To Succeed

• 2-3+ years of experience in an Administrative or related function.
• Bachelor's degree in Marketing, Human Resources, Business Administration, or related field.
• Prior experience planning and executing events.
• Proficiency in social media platforms (Facebook, LinkedIn, Instagram) and online communication tools.
• Experience with Canva, Easil, or similar design platforms.
• Excellent communication and interpersonal skills with the ability to build strong working relationships across departments.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to manage multiple projects simultaneously and follow through to completion.
• Self-directed, highly motivated, and comfortable handling both strategic and administrative tasks.
• Willingness to step in wherever needed to support the Firm's goals.

Physical/Mental Job Requirements

(The physical demands and work environment characteristics described herein are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made.)

• Maintain composure and confidentiality regarding employee and client information.
• Meet firm deadlines, including urgent and time-sensitive requests.
• Adapt to variable schedules, including occasional evenings and weekends during peak recruiting seasons.
• Interact professionally and diplomatically with candidates, employees, and members of the public.
• Move throughout office and campus facilities during events and recruiting activities.
• Prolonged sitting, standing, computer use, and driving.
• Frequently lift and/or move up to 25 pounds; occasionally up to 50 pounds (team lift required beyond 50 pounds).
• Ability to shift focus quickly due to interruptions and mentally track multiple concurrent projects.

For questions or inquiries about the role, please reach out to Alex Harvick, Senior Recruiter at aharvick@ascendtogether.com.

At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.