Operations and Program Manager
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Overview
Schedule
Alternate-schedule
Full-time
Career level
Director
Remote
Option for remote
Compensation
$36-$41/hour
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Operations & Program Manager Seattle, WA 98122Coyote Centralis an education nonprofit that provides creative classes and public art opportunities to young people. Coyote Central sparks creativity in young people by putting tools in their hands to build skills and forge their future. Over 1,000 youth ages 10 to 15 come to Coyote Central year-round for hands-on workshops with professional artists, chefs, furniture makers, fashion designers, metal artists, animators, dancers, filmmakers, and many other creative people.Coyote Central is seeking a full-time Operations & Program Manager to assist with leading a small, collaborative staff dedicated to expanding access to creative opportunities for young people. Reporting to the Executive Director, this role helps ensure the organization runs smoothly and that workshops, classes, and events are implemented effectively.Position Overview:Our programs are the heart of our work. The Operations & Program Manager is responsible for day-to-day operational systems that support program delivery, coordinating logistics to ensure workshops, classes, and events run effectively, and maintaining administrative, financial, and compliance systems that support the organization.Reporting to the Executive Director, this role is primarily responsible for internal operations, administrative systems, financial tracking, and compliance. The Operations & Program Manager ensures the organization runs smoothly and that programs are supported by clear systems, consistent processes, and reliable execution.This role is distinguished from program-only positions by its ownership of internal operations, administrative systems, financial tracking, and compliance, and from traditional people-management roles by its focus on managing systems, workflow, and day-to-day execution.This role is primarily onsite while limited remote work may be possible for administrative tasks when programs are not in session. Evening and weekend availability is required during program sessions or special events.Key Responsibilities of Operations & Program Manager:Operations & Internal Systems (35–40%)
- Manage and maintain day-to-day operational workflows and processes.
- Maintain organized digital and physical filing systems.
- Coordinate facility scheduling, space use, and office operations.
- Maintain internal calendars and communication systems.
- Maintain and improve policies, procedures, and operational documentation.
- Coordinate work with contractors.
- Coordinate logistics for workshops, classes, and events.
- Manage participant registration, communication, and scheduling.
- Track program timelines, materials, and deliverables.
- Provide on-site operational management during programs and events.
- Track program and operational expenses against budgets.
- Maintain accurate financial documentation and records.
- Coordinate invoice submission and expense reporting.
- Maintain contractor documentation and administrative records.
- Coordinate onboarding and documentation for teaching artists and contractors.
- Manage scheduling and day-to-day coordination of staff, interns, and volunteers.
- Maintain personnel records and program documentation.
- Communicate program logistics and expectations with staff and teaching artists.
- Maintain youth safety and protection documentation.
- Track certifications, background checks, and required trainings.
- Maintain incident reporting and documentation processes.
- Maintain compliance-related records and support updates to procedures.
- Completes other duties as assigned in support of operations, program management, and overall organizational effectiveness.
- 3–5 years of experience in nonprofit operations, arts administration, program administration, or similar roles.
- Experience managing programs, events, or community initiatives.
- Strong organizational and project management skills.
- Ability to manage multiple projects and timelines simultaneously.
- Strong written and verbal communication skills.
- Proficiency with Google Workspace and administrative tools.
- Demonstrated commitment to youth development, arts education, or community-based programming.
- Experience supporting teaching artists.
- Experience in arts education or youth-serving nonprofits.
- Experience coordinating performances, exhibitions, or arts events.
- Experience supervising interns, volunteers, or program assistants.
- Bachelor’s degree in a related field.
- First Aid/CPR Certification.
- Mandated Reporter Certification.
- Bloodborne Pathogen Exposure Control Certification.
- De-escalation Certification.
- Food Worker Card Training.
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FAQs About Operations and Program Manager Jobs at All Things HR
What is the work location for this position at All Things HR?
This job at All Things HR is located in Seattle, Washington, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at All Things HR?
Candidates can expect a pay range of $36–$40.85 per hour for this role.
What employment applies to this position at All Things HR?
All Things HR lists this position under the following employment categories:
- Alternate-schedule
- Full-time
What experience level is required for this role at All Things HR?
All Things HR is looking for a candidate with "Director" experience level.
Does All Things HR allow remote work for this role?
Yes, this position at All Things HR supports remote work, giving candidates the flexibility to work outside the primary office location.
What benefits are offered by All Things HR for this role?
All Things HR offers following benefits: Health Insurance, Dental Insurance, Vision Insurance, Paid Holidays, Paid Vacation, 401k Matching/Retirement Savings, and Health & Wellness Programs for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at All Things HR?
You can apply for this role at All Things HR either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.