Operations & Finance Coordinator

Operations & Finance Coordinator

Work Location: Based in Anaheim, CA

Term: Full-time (40 hours/week), occasional evening and weekends required

Position Status: Non-Exempt

Pay Range: $28-33/hour commensurate with skills and experience

Reports to: Operations & Programs Manager

Requirements: Must have authorization to work in the United States.

Generous Benefits: 100% employer-paid medical and dental insurance for employees & dependents, 401(k) plan with an employer match, 12 vacation days, 10 sick days, and 12 holidays, hybrid work schedule utilized temporarily.

About Us: Join the largest American Muslim civil rights organization at the frontlines in protecting the rights of free speech, to freely practice one's faith, to pursue employment opportunities without harassment, and to live as an active and engaged American without reprisal. The Council on American-Islamic Relations, California (CAIR-CA) is a nonprofit 501(c)(3), grassroots civil rights and advocacy group. We recognize that our employees are passionate, talented, and are our most valuable resource. With such an important vision to be a leading advocate for justice and mutual understanding, our diverse workforce stands together to demonstrate our values for everyone who chooses to join these efforts.

About the Role: The Operations & Finance Coordinator plays a key role in supporting the organization's financial, operational, and administrative functions. This position provides day-to-day support across finance, payroll, human resources, IT systems, and office coordination, while serving as a central point of contact for local offices. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple priorities in a fast-paced, mission-driven environment.

KEY RESPONIBILITIES:

Finance & Payroll Support:

• Support daily financial operations, including payment requests, employee reimbursements, and interoffice invoicing.
• Maintain accurate records, including documentation related to all payables and receivables.
• Prepare deposits, checks, and invoices.
• Assist with payroll processing by sending payroll reminders, reviewing timekeeping records, preparing payroll materials, and pulling payroll-related reports.
• Prepare Workers' Compensation, retirement, and other payroll-related reports.
• Process new vendors, including collecting W-9s, contracts, and required documentation.

Human Resources & Compliance Support:

• Process health and dental enrollment applications and related employee benefit documentation.
• Coordinate and track organizational compliance trainings for staff and board members.
• Support local offices with employee and board member onboarding and offboarding processes.

IT & Systems Support:

• Provide basic IT and systems support, including requesting and deactivating email accounts, updating listservs, managing the VOIP phone system, and maintaining user access to software platforms.
• Assist with basic computer and troubleshooting systems as needed.
• Support updates to internal systems and the organization's website, as appropriate.

Programmatic & Administrative Support:

• Support programmatic logistics, including researching venues and coordinating with related vendors.
• Perform administrative duties such as filing and maintaining electronic and physical record systems, copying, and scanning.
• Maintain the shared office calendar.
• Receive, sort, distribute, and send mail.
• Assist with ordering office supplies, marketing materials, and branded swag.

Meetings & Office Coordination:

• Coordinate in-person and virtual meetings, including sending calendar invitations and reminders, setting up Zoom or other platforms, and taking meeting notes and preparing summaries as needed.
• Coordinate meeting logistics, including travel and lodging arrangements.
• Respond to and coordinate day-to-day inquiries from local offices. Perform special projects and other duties as assigned to support organizational operations.

Required:

• High school diploma or GED required, with a minimum of two (2) years' experience in an administrative, operations/finance, or office support role.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook), Zoom, and project management tools such as Asana.
• Basic computer maintenance and troubleshooting skills, with the ability and willingness to learn additional IT systems, software platforms, and basic server or networking functions.
• Strong verbal and written communication skills, with the ability to interact professionally and effectively with staff, volunteers, board members, local offices, and external vendors.
• Proven professionalism, sound judgment, and discretion, with the ability to handle confidential and sensitive financial, payroll, and personnel information.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines, and competing requests in a dynamic work environment.
• Ability to work independently while also collaborating effectively as part of a team.
• Flexibility, adaptability, and a proactive approach to problem-solving in a fast-paced, mission-driven organization.

Preferred Qualifications:

• Prior experience working in a nonprofit organization.
• Experience with QuickBooks or similar accounting software.

To Apply: Submit cover letter, updated resume and three references