Operations - Operations Business Analyst

GMA - EXECUTIVE ADMINISTRATIVE RESPONSIBILITIES:

" Calendar Management Diligent, pro-active management of complex agenda andsetting of meetings across all time zones

" Schedule, track client meetings and support, including Board and Regulatory meetings

" Domestic and International Travel arrangements, expense claims, expedited travelservices

" Coordinate and effectively manage Microsoft Teams video conferences andweekly team-wide calls

" Preparation and coordination of departmental meetings, events, and Town Halls.

" Creating, editing and preparing emails, organization charts and presentations.

" Managing logistics/schedules for visitors and supporting senior executives during theirvisits.

" Management of incoming and outgoing communications

" Maintain and create e-mail distribution lists in Outlook

" Completion of any reasonable projects or tasks, as requested by management.

" The staff member will make use of several application systems including:o iValua/MyPortal Supplies and IT Procurement.o MyIAM Approve Identity & Access Rights to various platforms on behalf ofManagero Concur Travel scheduling, expense reporting, and review of Manager sdirect reports expense submission for approval.o Outlooko Microsoft Office SuiteClassification : InternalAdministrative and Organizational Support

" Manage scheduling and calendar management for executives.

" Arrange travel arrangements, accommodations, and itineraries.

" Prepare documents and presentations for board or client meetings.

" Maintain records and ensure confidential files are organized.

" Handle expense reports and budget tracking.

"Communication and Relationship Management

" Act as the first point of contact for internal and external stakeholders.

" Draft and edit emails, letters, and correspondence with strong writtencommunication skills.

" Coordinate information flow between departments to maintain clarity andalignment.Project and Workflow Coordination

" Oversee multiple projects simultaneously and track progress toward milestones.

" Assist with event planning and team initiatives.

" Improve workflow efficiency through organization and clear prioritization.These responsibilities require exceptional organizational skills, time management, andattention to detail traits that transform a good assistant into a great one.Hard Skills

" Proficiency in Microsoft Office (Outlook) and other productivity tools

(iValua/MyPortal Supplies/Concur and IT Procurement).

" Experience with project management and expense reporting software.

" Competence in calendar management, travel arrangements, and administrativesupport systems.Soft Skills

" Strong written and verbal communication.

" Adaptability under pressure and problem-solving mindset.

" Collaboration with senior executives, team members, and clients.

" High degree of organizational skills and time management.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.