Operations & Communications Coordinator | Part-Time

Are you a logistical mastermind with a flair for communication? We are actively recruiting for an experienced Operations & Communications Coordinator. This role will require an exceptional blend of administrative rigor and engagement strategy.  

Part-time, direct hire opportunity based on site in Benson, NC. (20-30 hours per week) 

The Operations & Communications Coordinator will streamline internal workflows, manage essential programs, and deliver impactful communications to over 300 members and industry partners.  

*Operational Backbone: Would oversee the daily logistics that keep the office running effectively, from financial documentation to event coordination. 

*Engagement Strategist: Would serve as a primary liaison, building and maintaining vital relationships with growers, packers, and processors across the state. 

*Communications Guru: Would orchestrate the flow of information, ensuring all member outreach, digital content, and event programming are delivered with precision and impact. 

Administrative & Operational Excellence

• Manage daily office operations, including financial record-keeping (deposits, invoices, billing statements) and vendor management (W-9 processing). 
• Maintain compliance documentation, including notarization and submission of required lobbying and industry reports.  
• Coordinate office logistics, equipment maintenance, and supply procurement. 

Membership Services & Engagement

• Maintain accurate records within the Association Management System (AMO). 
• Execute annual membership invoicing, renewal campaigns, and "thank you" initiatives. 
• Act as the first point of contact for member inquiries, providing professional and timely support. 

Communications & Digital Presence

• Develop and distribute newsletters and email campaigns via Mailchimp. 
• Support maintenance of the Commission’s website using WordPress, ensuring news, recipes, and event calendars are up to date. 
• Create engaging digital and print materials using Canva. 

Event & Program Coordination

• Support the planning and execution of signature events, including, but not limited to annual conferences, board meetings, and farm tours. 
• Manage event logistics: venue arrangements, catering, lodging, and on-site preparation. 
• Lead exhibitor and sponsor outreach, tracking participation and deliverables. 

Inventory & Fulfillment

• Monitor inventory for promotional and specialty Commission-branded products. 
• Manage backend website store inventory and fulfill online sales/shipments. 

Qualifications

• Organizational Expert: Proven ability to manage multiple priorities in a fast-paced, mission-driven environment. 
• Communicator: Excellent written and verbal skills with a dedicated customer-service mindset. 
• Professional Credentials: Notary Public certification is required or must be obtained within a reasonable timeframe after hire. 
• Tech Savvy: Proficiency in Microsoft Office; eagerness to master AMO, Mailchimp, Canva, and WordPress. 
• Detail-Oriented: A sharp eye for accuracy and the ability to handle confidential information with discretion. 
• Industry Interest: A passion for or familiarity with agriculture, nonprofit work, or member-based organizations is highly preferred.