Operations & Warehouse Shipping Coordinator
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Overview
Compensation
$45,000-$60,000/year
Job Description
Job Title: Operations & Warehouse Logistics & Inventory Coordinator
Location: Onsite Shelton CT 9-5:30Type: Direct HireSalary: $45-60K DOE Plus excellent Benefits
About the Role:
The Operations Coordinator plays a critical role in Company’s supply chain, ensuring that customer orders, inventory, and vendor relationships are managed seamlessly from start to finish. This role manages inventory accuracy, streamlines shipping and receiving, and ensures that instruments, consumables, and parts reach customers on time and in compliance with requirements. You will also contribute to vendor management, production support, and operational reporting that informs company decisions, while serving as a critical link between Sales, Service, and Logistics teams. Success requires a detail-oriented mindset, strong organizational skills, and the ability to thrive in a fast-paced, cross-functional environment.
Responsibilities:
Logistics & Inventory Management
- Coordinate end-to-end order fulfillment for instruments, consumables, service parts, hazardous materials, and international shipments.
- Prepare and oversee shipping documentation (BOLs, customs forms, export paperwork) to ensure compliance and smooth delivery.
- Manage inbound receiving, customer returns, and warranty processes in partnership with Service, Sales, and Warehouse teams.
- Conduct cycle counts, reconcile inventory discrepancies, and maintain system accuracy in Fishbowl, Salesforce, and related platforms.
- Monitor supply levels and proactively replenish shipping materials to avoid disruptions.
Procurement & Production Support
- Place and track purchase orders for instruments, parts, and consumables, maintaining strong communication with SRL and key vendors.
- Coordinate the assembly and packaging of Bill of Materials (BOM) items for stocking and fulfillment.
- Monitor vendor performance, address procurement delays, and escalate issues to ensure timely availability of materials.
Cross-Functional Support & Reporting
- Act as the operations hub for Sales, Service, and Logistics, providing timely updates on shipping status, tracking information, and parts availability.
- Own and maintain critical reporting deliverables, including Total Reports, Fulfillment Reports, and Inventory Reports, while ensuring accuracy and accessibility.
- Track and manage backorders, working proactively to expedite shipments and resolve bottlenecks.
- Maintain updated shipping schedules and documentation in SharePoint to provide transparency across the organization.
Requirements:
- Education & Experience: 2+ years of experience in operations, logistics, or supply chain coordination. Bachelor’s degree in Operations, Logistics, Supply Chain, or similar fields a plus. Experience with international shipments or hazardous materials handling is a plus.
- Computer Skills: Familiarity with inventory management and shipping software (e.g., WMS, Salesforce, UPS/FedEx platforms). Proficiency with Microsoft Office Suite (Excel, Outlook, SharePoint).
- Communication and Problem-Solving Skills: Clear and professional verbal and written communication skills. Professional, polished demeanor. Strong ability to maintain accuracy under deadlines and resolve challenges quickly.
- Collaboration & Adaptability: Team-oriented mindset with the flexibility to work across multiple departments. Self-motivated, goal-oriented, and comfortable balancing multiple priorities across teams. Eager to learn, take initiative, and contribute to company goals and KPIs.
- Physical Requirements: Ability to lift up to 50 lbs and perform warehouse-related tasks including standing, stooping, crouching, reaching, and handling materials as part of day-to-day operations.
- Essentially we need/want someone that can be the Operation Manager's Assistant. Learn the mechanics, start to own part of the day to day operations, and easily back them up when they are on vacation
- They need to be a trusted partner and work well with the manager
- Need to have excel experience (pivot tables, vlook up)
- Need to be able to do admin excel work as well as pack and ship boxes
- They need to have both written and verbal communication skills as they will be interacting with Italy (parent company) and clients directly
- Ability to work cross departments (matrix style fast paced environment)
- This person over time can grow in responsibilities
Benefits Company will offer you:
- Comprehensive benefit package (medical, dental, vision)
- We will cover 70% of your medical premium and 60% of any spouse/dependents
- We will provide STD, LTD, and Basic Life Insurance coverage at no cost to you
- You can contribute to the 401k after 90 days of service
- We will contribute 3% of your salary after 1 year of service
- We will support ongoing training and development of your skills
About Us
Founded in 2010, Top Prospect Group specializes in connecting high-quality candidates with top-tier clients. In 2023, we joined HW Staffing Solutions, expanding our national footprint across manufacturing, engineering, logistics, and technology.
Interested Candidates – Apply Today
Please submit:
- A clean copy of your resume
- Salary expectations
- Availability
#INDTPGSHELTON
Automate your job search with Sonara.
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FAQs About Operations & Warehouse Shipping Coordinator Jobs at Top Prospect Group LLC
What is the work location for this position at Top Prospect Group LLC?
This job at Top Prospect Group LLC is located in Shelton, CT, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Top Prospect Group LLC?
Candidates can expect a pay range of $45,000 and $60,000 per year.
What employment applies to this position at Top Prospect Group LLC?
The employer has not provided this information. This may be discussed during the hiring process.
What is the process to apply for this position at Top Prospect Group LLC?
You can apply for this role at Top Prospect Group LLC either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.