Operations Coordinator - Family Office & Real Estate

About Million Dollar Baby Co.

Million Dollar Baby Co. started in 1990 and is proudly family-owned and operated in Los Angeles. Since then, MDB has grown to 7 distinct brands of children's furnishings ranging in style, aesthetic, and price, while carrying some of the industry's most eco-conscious and award-winning designs. We can be found in retailers like Target and Amazon, and specialty retailers like Pottery Barn Kids and Crate & Barrel.

Under the Million Dollar Baby Co. parent company are our family of brands: Babyletto, daVinci, Nursery Works, and Namesake. We're proud to offer the most Greenguard Gold-certified cribs on the market and to use FSC-certified sustainable wood across our brands whenever possible. We've also pioneered Styrofoam-free packaging for several of our best-selling collections - an innovation that reduces waste while protecting our products during shipment.

At Million Dollar Baby Co., our team members are our #1 priority, and we partner with exceptional partners and retailers around the world who share our core values:

• Treat Your Team Like Family - lead with respect, gratitude, empathy, and kindness.
• Make an Impact, Drive Results - focus on meaningful work that moves families forward.
• Deliver a "Wow" Customer Experience Every Time - every detail matters.
• Strive for Continuous Improvement & Learning - keep growing, keep getting better.
• Cultivate Quality Conversations - communicate honestly and thoughtfully to build trust.

Over the years, our commitment to people, innovation, and a positive workplace culture has earned us five consecutive "Best Place to Work" awards, one of the best workplaces by "Built in LA", a 4.6 rating on Glassdoor, and 13 years on the Inc. 5000 Fastest Growing Companies list - recognitions that reflect the heart of who we are and the community we're proud to build. We'd love to talk to you!

About the Family Office

We are a privately held, Los Angeles-based family office overseeing a growing portfolio of commercial real estate assets and related operating entities. Our work is hands-on, detail-driven, and long-term focused. We value trust, follow-through, and strong relationships with partners, tenants, and advisors.

This is a small, high-trust environment where discretion matters, ownership is expected, and doing things the right way matters more than doing them fast.

We're looking for an Operations Coordinator to help keep the day-to-day running smoothly across properties, advisors, documentation, and reporting. This role sits at the center of everything and is critical to keeping operations organized, compliant, and moving forward.

The Role

This is not a traditional executive assistant role and not an investment analyst position.

It's an operations-focused role for someone who likes structure, follow-through, and being the person who makes sure things actually get done.

You'll work closely with principals, external advisors, property managers, and vendors to ensure nothing slips through the cracks.

What You'll Be Doing

Family Office Operations & Administration

• Manage calendars and coordinate meetings for principals and key stakeholders
• Prepare agendas, take detailed notes, and track follow-ups from quarterly and ongoing meetings
• Maintain organized records across entities, advisors, compliance items, and documentation
• Build and maintain a clear advisor and vendor contact map
• Ensure all files and records are accurate, up to date, and handled with strict confidentiality

Commercial Real Estate & Property Support

• Support compliance documentation for city, state, and banking requirements
• Track permits, inspections, regulatory filings, and critical deadlines
• Maintain lease abstracts, property records, and renewal timelines
• Coordinate with property managers and vendors to support ongoing operations

Tenant Relations

• Serve as a professional point of contact for tenant questions or issues
• Track issues through resolution and coordinate next steps with the appropriate parties
• Help ensure a smooth and respectful tenant experience while protecting ownership interests

Financial & Reporting Support

• Assist with financial summaries, cash flow tracking, and property reporting
• Support basic performance analysis and reporting for management review
• Help track accounts payable and receivable as needed
• Compile data for budgeting and planning

Tools & Systems

• Use Excel for tracking, summaries, and reporting
• Use Word and Outlook for documentation and communication
• Experience with property management tools like Yardi or MRI is a plus

What You Bring to the Table

• 2+ years of experience in operations, executive support, office administration, or property management
• Strong organizational skills and attention to detail
• Clear and professional communication style
• Comfort handling confidential information with discretion
• Ability to manage multiple priorities without needing constant direction
• A proactive mindset and strong follow-through

California pay range

$70,000-$85,000 USD

Our Benefits:

• 100% of your health, dental and vision insurance monthly premiums paid by us!
• Flexible PTO because we respect the need for work/life harmony
• Company matching 401(k)
• Vacation reimbursement and health & wellness subsidy programs
• Tuition reimbursement
• Matching charitable donations to the nonprofit organization of your choice
• Company-wide monthly celebrations - lunch is on us!
• Dog-friendly workplace, yes! You can bring your best friend to work
• Free MDB Co. swag + generous employee discount on products

At Million Dollar Baby Co., we're passionate about diversity and welcome applicants from all backgrounds. Our diversity, inclusion and equity committee (DIEC) strives to break barriers for minority communities, help educate the company on pertinent topics, and work to ensure equal opportunities for existing and potential employees. Since its formation in 2020, our committee has focused on multiple areas, some include hiring, community involvement and continuous learning about Diversity, Inclusion and Equity.

Million Dollar Baby Company is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application and/or recruitment process.