Operations Executive Assistant - Talent Pool (Future Opportunities)
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Overview
Job Description
Talent Pool Notice
This role is part of our ongoing talent pool. We review applications on a rolling basis and may reach out to select candidates for interviews. Any interviews conducted are intended to prioritize candidates for future openings as they become available.
*Applicants must be US based
About Digital Reach Agency
Digital Reach Agency is a full-service digital marketing agency for B2B SaaS & Tech companies. We’re an enthusiastic, open-minded team of compassionate and talented people. Our company prides itself on the amazing people who are a part of our team – employee well-being is our priority, our work matters to us, we foster growth & learning in the workplace, and have implemented initiatives to ensure we’re engaging our team and empowering every member to succeed.
We are a 100% remote team spread across the US.
Position Summary
We are looking for a high-energy, proactive Operations Executive Assistant & Project Coordinator to act as a strategic partner to our leadership. This is a unique "hybrid" role designed for someone who can manage high-level administrative tasks while functioning as a Project Manager.
Your primary goal is to shadow leadership, capture high-level ideas and "brain dumps," and convert them into high-context, actionable tasks for the team.
The Role
Executive Support & Administration
- Shadow leadership in meetings to capture nuanced context and convert discussions into organized project briefs.
- Manage complex scheduling, internal communications, and administrative workflows to free up leadership bandwidth.
- Maintain a "single source of truth" for internal documentation and agency processes.
Project Management & Initiative Support
- Build and manage project workflows in Asana, ensuring all tasks have clear owners, deadlines, and context.
- Track the progress of agency initiatives, proactively identifying bottlenecks before they delay deadlines.
- Translate verbal instructions into detailed technical or operational tasks for the broader team.
Operational Analysis & Reporting
- Build and maintain advanced trackers in Google Sheets/Excel to monitor project health or agency KPIs.
- Assist in the rollout of new operational initiatives and internal process improvements.
- Perform ad-hoc research and data organization to support executive decision-making.
Requirements
- Experience in Executive Assistance, Operations, or Project Management, with a track record of getting things done
- Advanced working knowledge of Google Sheets, with the ability to build, manage, and optimize complex spreadsheets
- Strong organizational skills and comfort managing workflows (Asana experience preferred)
- Energetic, thoughtful, and proactive, comfortable anticipating needs and next steps
- Nice to have: NYC-based
Benefits
Position: Contractor
Location: Remote (U.S.-based); NYC-based candidates may be prioritized for future needs
Anticipated Hours: Starting at 20 hours per week
Expected Pay Range: $30 - $60/hr (Based on Experience)
Automate your job search with Sonara.
Submit 10x as many applications with less effort than one manual application.