Paralegal (2002)
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Overview
Job Description
JOB DESCRIPTION SUMMARY
Legal operations/paralegal support for trading legal department, including budget, law firm and matter management, internal reporting, external filing and correspondence, workload management, knowledge management and ad-hoc support as required within the Legal department.
KEY DUTIES and RESPONSIBILITIES
- Accurate management and tracking of the company’s external law firms, including ensuring timely and thorough invoice review, adherence to budgets and established guidelines, maintenance of engagement terms and similar tasks.
- Corporate filings to ensure state-level filings and registrations are accurate and up to date, including management of third-party vendor support for filings and registrations.
- Management of annual budget process, including alignment with the company’s finance and planning departments and global trading legal.
- Internal reporting on workload, key matters, disputes and outside counsel usage and spending. Ensuring reporting is timely, accurate and aligned with global trading legal department requirements.
- Knowledge management support through administration of electronic filings and alignment with global trading legal standards for knowledge management
- Manage contract authorization and execution processes
- Review draft agreements for adherence to company required terms and conditions, under lawyer supervision
- Ensure alignment between finance and legal department reporting on budget, including external law firm spend
- Assist with design and formatting of legal department presentations
- Cross office support as part of global paralegal network
COMMUNICATION
Internal Communication
- Shares pertinent information with colleagues within the legal department to facilitate collaboration and task efficiency.
- Proactively shares workload and demand information with department to aid prioritization and meet deadlines
- Engages in meaningful conversations with internal clients to understand their needs and concerns effectively.
External Communication:
- Responds promptly and effectively to client inquiries and concerns to ensure high-quality service delivery.
- Models timeliness and professionalism in communication with external parties in line with department expectations
JOB REQUIREMENTS
Education and Skills (Required, Preferred)
- Bachelor of Arts/Science: Business and Mgmt. / Related Discipline.
- Proficient verbal and written communication skills
- Strong analytical skills.
Experience and Knowledge (Required, Preferred)
- 5 years of experience within legal department or similar business environment.
- Strong aptitude with MS Office suite, including Excel and PowerPoint.
Preferred
- Experience in drafting legal documents
- Experience in workload management and outside counsel management.
Abilities and Specific Requirements (Required, Preferred)
- Ability to collaborate effectively with colleagues and internal clients
- Demonstrate accountability and trustworthiness
- Adheres to professional ethics.
Preferred
- Proficiency in legal software
NO THIRD-PARTY CANDIDATES ACCEPTED
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