Part-Time Accounting & Office Assistant

Part-Time Accounting & Office Assistant

$16.00 - $19.00 per hour, based on experience, plus performance-based incentives

Work Schedule

Part-time (29 hs per week)

Monday through Thursday: 9:00 AM - 3:00 PM & Friday: 9:00 AM - 5:00 PM

Potential to grow to full time

This is an In Office role

Work arrangement

On-site

Company Overview

At JLV Construction, we don't just deliver projects, we build lasting spaces that enrich how our clients live and work. 

As a recognized builder in the region, we're expanding our team and looking for an Accounting & Office Assistant who plays a key support role for both the Accounting team and the overall office operations.

This position is responsible for the accurate and timely processing of vendor and subcontractor invoices, maintaining organized records, and supporting the Accounting team with accounts payable and general administrative tasks. 

In addition, this role provides front-office and office assistance, helping ensure a smooth, professional experience for employees, vendors, and visitors.

MAJOR RESPONSIBILITIES

Accounting Support

• Receive, review, and accurately enter vendor and subcontractor invoices into QuickBooks and construction management software.
• Match credit card transactions in QuickBooks with expense reporting software to ensure correct coding to job and accounting codes. 
• Communicate with vendors to obtain missing documentation or correct invoice errors.
• Assist with coordinating check preparation and vendor check pick-ups.
• Support the collection of information for audits.
• Maintain organized physical and digital accounting and HR records.
• Answer and route accounting-related phone calls and emails.
• Provide general accounting administrative support as needed.

Office support

• Welcome visitors and serve as a first point of contact for the office. 
• Receive, sort, and distribute physical mail.
• Ensure the office and meeting rooms are clean, organized, and presentable.
• Support internal events and employee engagement initiatives (supplies, catering, setup).
• Order and manage office supplies, stationery, and cleaning supplies.
• Manage inventory for new hire welcome kits and company merchandise for clients.

Accounting leadership support

• Assist accounting leadership with calendar coordination and meeting preparation.
• Support basic tracking and follow-up of action items
• Coordinate travel arrangements and registrations for events as needed.

SKILLS, QUALIFICATIONS & KNOWLEDGE 

• Internship or 1+ year of relevant work experience.
• Background or studies in accounting, business administration, or office management preferred.
• Experience with Google Workspace or Microsoft Suite.
• Familiarity with QuickBooks is a plus.
• Excellent attention to detail and organizational skills.
• Strong customer service orientation, with the ability to interact effectively with employees, vendors, subcontractors, and visitors.
• Clear and professional interpersonal and communication skills.
• Effective time management and ability to multitask in a fast-paced environment.
• Willingness to engage in continuous learning and skill development.

Compensation & Benefits

• Employment type: Part-time position (29 hs)
• Compensation: $16.00 - $19.00 per hour, depending on experience and qualifications, plus performance-based incentives.
• Benefits:
• Paid time off and vacation
• Structured training and ongoing support
• Clear growth opportunities in a supportive team environment

About JLV Construction

Founded in 2010, JLV Construction is a New Orleans-based company specializing in high-end residential and commercial projects, including new construction, renovations, and historic preservation.

Recognized among the region's top builders, we are guided by core values that shape how we operate and collaborate: precision, accountability, discipline, continuous growth, and clear communication.

What Sets Us Apart

• A strong reputation backed by award-winning projects and client reviews, including Best New Home Build of the Year- 2025
• A people-first, collaborative culture, recognized as a New Orleans CityBusiness- Best Places to Work 2025
• An environment that supports long-term growth through structured onboarding and ongoing training

EEO Statement

JLV Construction is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.