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Part-Time Administration Assistant

City Wide Facility SolutionsOntario, CA

$20 - $25 / hour

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Overview

Schedule
Part-time
Education
Associate's Degree
Career level
Senior-level
Compensation
$20-$25/hour
Benefits
Career Development
Paid Time Off

Job Description

Join City Wide Facility Solutions – Inland Empire as a Part-time Administration Assistant! Are you an organized, proactive, and friendly individual looking to play a key role in supporting our dynamic team? City Wide is the nation’s leading building maintenance management company, and we’re excited to have you contribute to the smooth and efficient daily operations of our Inland Empire office.

As our Part-time Administration Assistant, you'll be the backbone of our office, handling a variety of tasks such as managing communications, scheduling appointments, processing reports, and assisting with financial and human resources duties. If you thrive in a fast-paced, collaborative environment and enjoy multitasking with a smile, this role is perfect for you!

What You’ll Do:

  • Answer and direct phone calls with professionalism and a friendly attitude
  • Organize and schedule appointments, meetings, and take detailed minutes
  • Draft and distribute emails, correspondence, memos, letters, and forms
  • Assist with account collections (emails and heavy outbound calling), customer service, and vendor management
  • Support payroll management, benefits processing, and monthly financial reconciliations
  • Ensure compliance with local, state, and federal reporting requirements
  • Provide general clerical and administrative support to management
  • Represent the company as the friendly receptionist, delivering excellent service
  • Perform general office duties to keep daily operations running smoothly
  • Organize office events and meetings to foster a great workplace culture

Why You’ll Love Working With Us: We value your contributions and provide an engaging environment where your efforts make a real impact. Join a supportive team committed to excellence and enjoy opportunities to grow your skills in a well-established national company!

Requirements

  • Preferred Associates or Bachelor’s Degree
  • 3+ years experience in a similar corporate environment
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Excellent verbal and written communication skills
  • Strong organizational skills with close attention to detail
  • Ability to maintain confidentiality and professional discretion
  • Positive attitude, approachable, and a team player

Benefits

  • 20 - 30 hours per week.
  • Hourly pay of $20 - $25 per hour.
  • PTO
  • Career‑growth opportunities within a national franchise.
  • Collaborative, supportive culture that values initiative.

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FAQs About Part-Time Administration Assistant Jobs at City Wide Facility Solutions

What is the work location for this position at City Wide Facility Solutions?
This job at City Wide Facility Solutions is located in Ontario, CA, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at City Wide Facility Solutions?
Candidates can expect a pay range of $20–$25 per hour for this role.
What employment applies to this position at City Wide Facility Solutions?
City Wide Facility Solutions lists this role as a Part-time position.
What experience level is required for this role at City Wide Facility Solutions?
City Wide Facility Solutions is looking for a candidate with "Senior-level" experience level.
What education level is required for this job?
The education requirement for this position is Associate's Degree. Candidates with relevant qualifications or equivalent experience may also be considered.
What benefits are offered by City Wide Facility Solutions for this role?
City Wide Facility Solutions offers following benefits: Career Development and Paid Time Off for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at City Wide Facility Solutions?
You can apply for this role at City Wide Facility Solutions either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.