Part Time Recruiting Specialist

The Part-Time Recruiting Specialist plays a meaningful role in helping Mainstay grow by finding and engaging people who are not only qualified, but deeply aligned with who we are. This person guides candidates through a thoughtful, values-driven hiring experience, from sourcing and first conversations through interview coordination and new-hire handoff. They help ensure every candidate experiences Mainstay as professional, responsive, relational, and mission-driven. Working closely with People Support and team leaders, this role brings consistency, care, and excellence to the recruiting process so we can continue building a team that reflects our mission, vision, values, and culture

What You Will be Doing

• Lead and improve the recruiting process from open role intake through onboarding handoff.
• Coordinate job postings, candidate tracking, interview schedules, and recruiting records.
• Ensure each hiring process has clear next steps, ownership, communication expectations, and timely follow-through.
• Partner with team leaders to clarify role needs, success factors, and the ideal candidate profile.
• Prepare team leaders for interviews by sharing candidate context, focus areas, and process expectations.
• Gather timely interviewer feedback and help keep hiring leaders accountable to next steps and candidate care.
• Review resumes and applications for role fit, culture fit, and values alignment.
• Conduct initial phone or video screens to assess experience, communication style, motivation, and fit with Mainstay.
• Maintain prompt, warm, and professional communication with candidates throughout the process.
• Develop and maintain sourcing pipelines through job boards, referrals, professional networks, schools, universities, community organizations, and workforce programs.
• Support Mainstay's employer brand by keeping job postings, candidate messages, employer profile pages, and recruiting materials aligned with our culture, professionalism, and values.
• Assist with new-hire handoff and onboarding coordination, gathering feedback and recommending improvements to strengthen engagement and cultural alignment.

Your Background

Required Experience and Skills

• Prior experience in recruiting or in HR
• Solid understanding of labor laws as it relates to hiring

Preferred Experience

• Experience conducting interviews
• Familiarity with applicant tracking systems, job boards, or recruiting platforms

Skills for Success

• Strong written and verbal communication.
• Warm, professional, and confident candidate presence.
• High organization, follow-through, and attention to detail.
• Ability to manage multiple candidates, open roles, and deadlines at once.
• Good judgment, discretion, and respect for confidentiality.
• Ability to partner with team leaders while creating accountability.
• Curiosity about people, motivations, role fit, and long-term success.
• Commitment to fairness, consistency, and an excellent candidate experience.
• Alignment with Mainstay's mission, vision, values, and commitment to building a healthy, high-performing team.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Travel to the office

About Mainstay

Mainstay Technologies- IT you trust from a team you enjoy. Mainstay Technologies provides a full IT and Information Security department to small and medium-sized businesses in the northern New England area. As a company in the Best Companies to Work For Hall of Fame, we believe in using the power of technology and of business to help people flourish. This translates to a culture of caring, high-ownership teammates who work hard, enjoy each other immensely, and turn off the work at the end of the workday, to focus on what matters more than work.

It is our commitment to people that makes us who we are. We love what we do, and we love who we do it with. We are driven by our mission: to give more than we get. People are always the ends, never the means. In addition to being a Best Company to Work For, we have also been recognized for Coolest Companies for Young Professionals, "Best of Business" for Managed IT Services, and the Torch Award for Marketplace Ethics. We have made the Inc. 500 | 5000 List for fastest growing small businesses 5 times.

Benefits

This is a part-time, hourly position with a partial benefits package, including:

• A flexible and fun work environment with events, lunch+ learns, ping pong, snacks, games, and books
• 401(k) with 3% match
• ESOP!
• Training program (including paid certifications, tuition reimbursement, and bonuses on achieving certs)
• Paid Volunteer Time Off

Location

We believe in Work-from-Anywhere and in the value of in-person relationships. We offer strong flexibility to work remotely, while also recognizing the importance of face-to-face connection through team meetings, all-staff gatherings, and in-person client meetings.

We maintain a beautiful office in Manchester, NH, as well as a satellite office in Laconia, and we encourage each team member to choose the mix of home and in-office work that best supports their wellbeing and effectiveness. While coming into the office weekly is encouraged, it is not required.

Because this role includes in person interviews at times, applicants must live within driving distance of our offices to support recruiting, onboarding, and ongoing collaboration.

Application

We utilize an Applicant Tracking System for our applications. Please whitelist the following domains to ensure you receive our communications: jazz.co, jazzhr.com, and applytojob.com