Payroll Accountant

• Process weekly payroll for salaried employees.
• Ensure accurate calculation and recording of:
  • Regular and overtime labor
  • Prevailing wage and certified payroll (where applicable)
  • Per diem, travel, bonuses, and fringe benefits
  • Payroll taxes, garnishments, and deductions
• Maintain compliance with federal, state, and local payroll tax requirements and construction labor regulations.
• Ensure company owned vehicles are properly assigned to employees and charge rates for assets trend with time allocation appropriately.

• Allocate payroll and labor burden costs accurately to:
  • Jobs, phases, and cost codes
  • Departments and overhead accounts
• Ensure payroll-related postings properly impact Jobs, General ledger and all assigned ledger classifications.
• Prepare and post payroll-related journal entries, including accruals, reclasses, and labor burden allocations when needed.
• Reconcile payroll registers to:
  • General ledger accounts
  • Job cost subledgers
  • Accrued payroll, payroll tax, and labor burden liability accounts
• Identify, research, and resolve payroll coding or allocation issues that could impact financial reporting.

• Maintain accurate workers’ compensation records by:
  • Job, cost code, and labor classification
  • State jurisdiction and employee class
• Prepare and submit workers’ compensation reports, audits, and payroll true-ups with carriers and third-party administrators.
• Ensure workers’ compensation premiums are properly accrued, allocated, and recorded in the general ledger and job cost system.
• Support annual workers’ compensation audits by providing payroll detail, job costing support, and reconciliation schedules.

• Ensure payroll and workers’ compensation costs are fully captured in the correct accounting period.
• Support month-end close through accurate labor cost accruals and reconciliations.
• Assist with:
  • External audits
  • Internal control reviews
  • Labor cost and margin analysis
• Provide payroll, labor, and workers’ compensation data to project accounting, operations, and management.

• Maintain accurate payroll and cost-related employee data, including:
  • Pay rates and labor classifications
  • Job and cost code assignments
• Support onboarding and offboarding from a payroll and accounting perspective.
• Coordinate with HR and Operations to ensure payroll data aligns with job assignments and project staffing.

• 3+ years of payroll accounting experience in a construction or job-costing environment
• Demonstrated experience processing payroll and posting payroll, labor burden, and workers’ compensation costs to the general ledger and job cost systems
• Strong understanding of:
  • Construction job costing
  • Payroll accruals, labor burden, and workers’ compensation allocations
  • GAAP as it relates to labor costs, WIP, and financial reporting
• Experience with construction accounting systems (e.g., Sage 300 CRE, Viewpoint, Procore, HH2, or similar)
• Exceptional attention to detail with strong reconciliation and analytical skills

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• Experience with:
  • Prevailing wage and certified payroll
  • Multi-state payroll
  • Workers’ compensation audits and rate true-ups
• Familiarity with WIP reporting and construction revenue recognition
• Advanced Excel skills for labor, payroll, and workers’ compensation analysis

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