Payroll Administrator

Boland is a leading HVAC and building systems provider serving the DC, Maryland, and Northern Virginia region. We deliver sustainable, energy-efficient solutions to commercial, industrial, and institutional clients.

Why Boland:

• Named "Best Place to Work" by Washington Business Journal18 times
• Industry leader in advanced HVAC technology
• Strong culture of training, growth, and support

Payroll Administrator: Responsible for the timely and accurate processing of payroll. Ensure strict compliance with federal, state, and local laws impacting payroll. Maintain the highest level of confidentiality at all times.

Job Type: Full-Time

Workplace Type:Flex for your day, 3 days per week in person

Required to be in the office 5 days per week during the first 3 months of the training period.

Office Location: Gaithersburg, MD

FLSA Status: Exempt

What you will do:

• Prepare and process Service Payroll (weekly) to include export files and upload to payroll system
• Use Signature Time software to approve Project Manager / Project Engineer timecards weekly and import to ERP
• Post time entry and transfer batches daily and/or as backup
• Process Administrative payroll (bi-weekly)
• Process New Equipment Sales payroll (monthly)
• Make positive pay entry on bank website for all live checks printed
• Prepare and forward payroll funding and garnishment requests to A/P, and prepare payroll deposits
• Process all other special payrolls including Bonuses, Commissions, WCA's, Leads, etc.
• Perform new associate setup items in payroll system and ERP
• Electronically approve payroll record changes for all associates to include address, direct deposit, and withholding changes.
• Enter bank transactions for tax deposits, direct deposits, payroll system fees & benefit deductions to Payroll Operating bank accounts
• Create export files from payroll system for check detail, labor transactions & associates changes used to create general ledger payroll entries
• Prepare and submit Union hours/dues report monthly
• Prepare reports to include Commission/Salary Report, Commission/Draw Report, Union Scale Report
• Generate certified payrolls upon request and upload using multiple electronic platforms
• Upload Union rate and Union Dues increase, Admin rate changes, Union Fringe updates
• Responsible for garnishment setup and tracking in payroll system
• Responsible for charitable deduction payout, annually
• Responsible for updating Management Fee/Annual Budget related worksheets
• Create commission worksheets for New Equipment Sales
• Reconcile various payroll accounts in General Ledger
• Process annual fringe benefits payrolls
• Other duties as assigned

What we're looking for:

• Bachelor's degree in accounting, finance, or business, or equivalent combination of education and experience.
• Requires 5+ years of experience in payroll, including state and federal laws impacting payroll.
• Strong Knowledge of payroll software (e.g., ADP, iSolved, Miter)
• Experience with multiple certified payroll software platforms
• Strong IT capabilities, including MS Office; Excel
• Attention to detail, analytical, confidential

Physical Requirements:

• Sitting for extended periods of time
• Ability to work in standard office environment

We offer:

• Excellent pay and benefits
• Great and supportive work environment
• Professional training and growth
• Generous educational assistance program
• Recognition and outstanding co-workers!

If you are interested in joining the Boland team, please apply through the company website: www.boland.com/careers

We want to hear from you!

Boland is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status. We comply with applicable federal laws, including Section 503 of the Rehabilitation Act and VEVRAA.