Payroll Administrator

About LEMOINE

LEMOINE, a Great Place to Work®-Certified company, is one of the most respected full-service construction management firms in the nation and is consistently ranked among the ENR Top 400 Contractors. Headquartered in Louisiana and building across the southern United States, LEMOINE serves clients in Healthcare, Commercial, Education, Federal, Infrastructure, Industrial, and Disaster Recovery sectors.

At LEMOINE, we are committed to Building Better-people, communities, projects, and lives. Our Accounting team plays a critical role in supporting that mission by ensuring financial accuracy, compliance, and operational excellence across the organization. We are seeking a detail-oriented and highly professional Payroll Administrator to support company-wide payroll operations.

Position Summary

The Payroll Administrator is responsible for the accurate and timely administration of company payroll processing and reporting. This role manages all payroll activities, including employee data maintenance, payroll tax reporting, garnishments, deductions, and compliance with applicable regulations. In addition to payroll functions, this position supports payroll-related accounts payable activities and provides administrative assistance to the Accounting department.

The ideal candidate demonstrates exceptional attention to detail, discretion with confidential information, strong organizational skills, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities

Payroll Administration

• Process full-cycle payroll, including employee setup, updates, time verification, overtime, bonuses, deductions, and leave accruals

• Maintain Employee Master Files and employee payroll portals

• Generate, validate, and upload weekly, quarterly, and annual payroll tax and garnishment files

• Ensure timely preparation and distribution of W-2s

• Maintain accurate payroll records and documentation

Accounts Payable (Payroll-Related)

• Receive, review, and process invoices related to payroll expenses, including fuel, drug screenings, background checks, and related services

• Coordinate with vendors to resolve discrepancies and ensure timely payments

Human Resources & Administrative Support

• Accurately set up new hires and process terminations within payroll systems

• File, index, and maintain payroll and HR-related documentation

• Provide administrative support to the Accounting department as needed

Reporting & Analysis

• Prepare monthly and annual payroll reports, data analysis, and ad-hoc management reports

• Support audits and compliance reviews related to payroll and labor regulations

Additional Duties

• Document and update payroll procedures and internal controls

• Perform other duties as assigned to support departmental and organizational needs

Required Qualifications

• Education:

  • Bachelor's degree in Accounting, Finance, or related field preferred

  • Associate degree or equivalent training and experience considered

  • CPP (Certified Payroll Professional) designation preferred

• Experience:

  • 3–5 years of payroll and accounts payable experience

  • Demonstrated experience with payroll systems, spreadsheets, and databases

• Skills & Competencies:

  • Strong knowledge of payroll processes, tax reporting, and compliance requirements

  • High attention to detail and ability to meet critical deadlines

  • Strong written and verbal communication skills across all levels of the organization

  • Ability to manage multiple tasks in a fast-paced, high-growth environment

  • Proven professionalism and discretion when handling sensitive informatio

Physical Requirements

• Primarily office-based role with prolonged periods of sitting and computer use

• Light physical activity, including lifting up to 20 pounds as needed

• Ability to maintain focus and productivity in a dynamic office environment

Equal Opportunity Employer

The Lemoine Company, L.L.C. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, disability, or any other legally protected status. Employment decisions are based solely on job-related qualifications.