Payroll and Accounts Payable Specialist
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Overview
Schedule
Full-time
Flexible-schedule
Education
Associate's Degree
Career level
Senior-level
Remote
On-site
Compensation
$65,000-$75,000/year
Benefits
Retirement Savings
Health Insurance
Paid Time Off
Job Description
About the ANATheANA’s (Association of National Advertisers)mission is to drive growth for marketing professionals, brands and businesses, the industry, and humanity. Founded in 1910, the ANA provides leadership that advances marketing excellence and shapes the future of the industry. Our membership includes more than 20,000 brands and 50,000 industry professionals that collectively invest $400 billion in marketing and advertising annually. It consists of U.S. and international companies, including client-side marketers, nonprofits, universities, and marketing solutions providers, which include ad agencies, marketing data science and technology suppliers, law firms, consultants, and vendors. We are obsessed with delighting our members through superior products and services and an unwavering commitment to helping them become more effective marketers, build stronger brands, develop a more productive industry, and benefit humanity through bold leadership and innovation programs.LocationNew York CityPosition SummaryWe are seeking a detail-oriented and reliable Payroll and Accounts Payable Specialist to join our Finance team. This role reports to the SVP/VP of Accounting & Finance and is responsible for assisting with bi-weekly payroll, processing vendor invoices, and supporting the team with routine accounting tasks. The ideal candidate will have strong attention to details, good organizational skills, and experience with both payroll and accounts payable systems. This is a hands-on, transactional role that supports the broader Accounting and HR teams to ensure timely and accurate financial operations. This role plays a critical part in keeping the department running smoothly by ensuring accurate data entry, timely processing, and proper documentation of financial transactions. Key Responsibilities:Payroll (bi-weekly):
- Prepare and submit payroll for processing via Paychex for approximately 180 employees.
- Enter and review time, compensation changes, bonuses, deductions, and other payroll adjustments.
- Coordinate with HR to verify new hires, terminations, and employee updates.
- Ensure payroll is processed accurately and on time in accordance with company policies and application laws.
- Maintain payroll records and assist with year-end W-2 review and distribution.
- Respond to employee inquiries regarding payroll matters.
- Review and enter vendor invoices into the accounting system.
- Ensure proper approvals and account coding for each invoice.
- Confirm invoice accuracy, including math checks and alignment with agreed terms.
- Prepare and process weekly payments via check, ACH, or wire.
- Maintain accurate vendor records and ensure documentation for all transactions is complete and audit ready.
- Reconcile AP activity and assist with month-end close processes.
- Support year-end 1099 preparation and submission.
- Maintain organized documentation for both AP and payroll records.
- Assist with audit requests and other reporting as required.
- Perform other accounting-related tasks as directed by the finance team.
- Associate’s degree in accounting or a closely related discipline.
- 2-3 years of experience in an accounting support role preferred (payroll and/or accounts payable).
- Proficiency with payroll platforms (e.g. Paychex) and accounting systems (e.g., SAGE Intacct).
- Strong excel and data entry skills.
- Excellent attention to detail and accuracy.
- Confidentiality and professionalism in handling employee and financial data.
- Ability to meet deadlines and manage multiple tasks efficiently.
- Willingness to learn and support various tasks as part of a small, collaborative team.
- Familiarity with 1099 and W-2 processes is a plus, though not required
- Knowledge of employee benefits, tax laws, and government regulations is a plus.
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FAQs About Payroll and Accounts Payable Specialist Jobs at Association of National Advertisers
What is the work location for this position at Association of National Advertisers?
This job at Association of National Advertisers is located in New York, NY, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Association of National Advertisers?
Candidates can expect a pay range of $65,000 and $75,000 per year.
What employment applies to this position at Association of National Advertisers?
Association of National Advertisers lists this position under the following employment categories:
- Full-time
- Flexible-schedule
What experience level is required for this role at Association of National Advertisers?
Association of National Advertisers is looking for a candidate with "Senior-level" experience level.
What education level is required for this job?
The education requirement for this position is Associate's Degree. Candidates with relevant qualifications or equivalent experience may also be considered.
What benefits are offered by Association of National Advertisers for this role?
Association of National Advertisers offers following benefits: Retirement Savings, Health Insurance, and Paid Time Off for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Association of National Advertisers?
You can apply for this role at Association of National Advertisers either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.