Payroll and Benefits Administrator

Payroll

• Process weekly and bi-weekly weekly payroll, expense reports, bonus payroll, and required annual tax forms.
• Complete thorough audits of each payroll ensuring error-free submissions.
• Submit and track 401(k), RRSP and HSA contributions.

• Enter employee data including direct deposits, hires, leaves of absences, terminations, deductions and pay adjustments into the respective HR/Payroll systems.
• Gather timekeeping data and audit to resolve issues before payroll is processed.

• Generate reports as requested.
• Support Controller and Finance Manager with payroll reporting that affects the General Ledger.
• Generate Records of Employment (ROE) as needed.
• Audit Paid Time Off (PTO) and Sick Time accrual amounts and complete adjustments as needed.
• Assist with responding to payroll related government notices as needed.

• Assist with administrative efforts related to benefits and leave of absences, including new hire enrollment, open enrollment, changes, coverage terminations, FMLA, STD/LTD, Provincial leave requirements.
• Issue employee communications regarding company benefits.
• Reconcile benefit deductions periodically to ensure accurate collection of contributions and application of taxable benefit amounts in payroll.
• Enter confidential data into the HR systems, update documents, invoices, databases, etc.
• Coordinate the unemployment compensation process with respective HR leader.
• Collaborate with the broker or insurance companies on employee questions.

• Complete employment verification requests.
• Maintain Personnel and confidential Medical files.
• Perform other administrative duties and work on related projects as assigned.
• Track PTO, Sick Time and carry-over amounts.

• Ability to meet deadlines and follow through in a timely manner while managing priorities
• Exceptional organizational, time management, and problem-solving skills are a must to increase efficiencies and manage workload
• Must be honest and have integrity, maintain high level of confidentiality
• Professional demeanor and the ability to communicate effectively, both verbally and in writing with exceptional attention to detail
• Sound judgment, understanding of confidentiality, as well as interpersonal and collaboration skills
• Ability to produce results with minimal or remote supervision in a team environment
• Ability to provide competent, convenient, cost-effective service and reflect the values of teamwork, trust, respect, and confidentiality
• Ability to exercise initiative and good judgment
• Must be punctual and reliable

• Exceptional customer service experience required
• Proficiency with standard office software, including Microsoft Word, PowerPoint, and Excel required
• Knowledge of business processes and procedures required, payroll and HR functions preferred
• Associates degree in HR, Business, or another related field required, Bachelor’s degree preferred
• 2 years of multi-state and Canadian payroll experience preferred
• Experience with Paychex and/or ADP Workforce Now HRIS systems
• 0-2 years of experience in benefits administration, recruiting, leaves of absence, and/or other aspects of HR preferred