Payroll and Office Coordinator
WahlburgersLas Vegas, Nevada
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Overview
Schedule
Full-time
Career level
Senior-level
Remote
On-site
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Job Description
Replies within 24 hours
Benefits:
- Competitive salary
- Dental insurance
- Health insurance
- Vision insurance
Position: Payroll and Office CoordinatorReports to: Vice President of Finance & Accounting
Location: Wahlburgers Restaurant Support Center – Las Vegas, NV
Schedule: In-office, Monday–Friday
Status: Full-Time, SalariedCompensation: Salary commensurate with experience
Position Summary
Wahlburgers Restaurant Support Center is seeking an organized, detail-oriented, and proactive Payroll and Office Coordinator to support payroll administration and office operations at our Las Vegas Restaurant Support Center.
Approximately 60% of this position will focus on payroll coordination responsibilities, including reviewing payroll information, maintaining employee records, assisting with payroll processing, and responding to payroll-related questions. Approximately 20% will focus on accounting and accounts payable responsibilities, including invoice processing, payment coordination, reconciliations, and maintaining accurate financial records. The remaining 20% will focus on coordinating the daily operations and organizational needs of the Las Vegas office.
As a newly created position, the role’s responsibilities may expand and evolve based on the needs of the organization.
Key Responsibilities:
Payroll Coordination Approx. 60% / Accounting & Accounts Payable Approx. 20%
- Assist with preparing and processing weekly payroll for corporate and restaurant employees.
- Review employee timecards for completeness, accuracy, proper approvals, and compliance with payroll deadlines.
- Follow up with managers regarding missing punches, timecard discrepancies, approvals, and other payroll-related matters.
- Maintain payroll information, including new hires, terminations, compensation changes, deductions, direct-deposit information, and tax documentation.
- Review payroll reports and support documentation to identify and resolve discrepancies before payroll is finalized.
- Assist with processing bonuses, commissions, reimbursements, garnishments, deductions, and other payroll adjustments.
- Maintain accurate and confidential payroll files and employee records.
- Respond to routine employee and manager questions regarding paychecks, timekeeping, deductions, payroll schedules, and payroll procedures.
- Assist with payroll corrections, off-cycle payments, and final-pay documentation.
- Coordinate with Human Resources, Finance, restaurant management, and the company’s payroll provider to resolve payroll-related questions and discrepancies.
- Organize payroll documentation for audits, reporting, workers’ compensation, and compliance purposes.
- Assist with year-end payroll activities, including employee information reviews and W-2 preparation and distribution.
- Help document and improve payroll procedures, calendars, approval processes, and internal controls.
- Maintain strict confidentiality when handling payroll, compensation, and employee information.
Office Coordination — Approx. 20%
- Coordinate the daily operations and organizational needs of the Las Vegas Restaurant Support Center.
- Answer and direct corporate office phone calls.
- Accept, sort, and distribute incoming mail and packages, including critical and time-sensitive documents.
- Manage outgoing mail, courier services, office deliveries, and package tracking.
- Digitally deposit checks and organize related financial documentation.
- Maintain office supplies, equipment, common areas, and general office organization.
- Coordinate with vendors and service providers regarding office maintenance, supplies, and operational needs.
- Assist with guest care email responses, as appropriate, to support timely communication and follow-up.
- Coordinate applications, licensing documentation, insurance requests, and regulatory forms.
- Support the organization and tracking of office-related needs for new restaurant openings.
- Draft and format memos, internal communications, company announcements, reports, and other business documents.
- Maintain organized electronic and physical filing systems.
- Assist with special projects and other payroll or office coordination duties as needed.
Qualifications
- Must have experience using ADP, Paychecks, or similar Payroll/HRIS system.
- Prior payroll processing, payroll coordination, bookkeeping, accounting support, or related experience required.
- Office coordination or office operations experience preferred.
- Working knowledge of payroll practices, timekeeping systems, payroll deductions, and employee record maintenance.
- Strong numerical accuracy, organizational skills, and attention to detail.
- Ability to handle confidential employee and compensation information with professionalism and discretion.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Experience with payroll, HRIS, accounting, or timekeeping systems preferred.
- Strong written and verbal communication skills.
- Ability to communicate professionally with employees, restaurant managers, company leadership, vendors, and outside service providers.
- Proactive self-starter who can work independently, manage competing deadlines, and take ownership of responsibilities.
- Team-oriented, flexible, and comfortable working in a fast-paced corporate environment.
Additional InformationThis position requires the successful completion of a background check as part of the hiring process.This job description is not intended to provide a comprehensive list of all duties and responsibilities. Because this is a newly created role, its responsibilities may change or expand based on business and operational needs.
We are an equal-opportunity employer. We welcome all applicants and qualified individuals, who will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.
OUR STORY.At Wahlburgers, we’re not just serving up burgers, we’re creating a menu drawn from real, family dishes from the Wahlberg kitchen. Inspired by the flavors that filled their own house while growing up together, each dish is a delicious nod to the memories and traditions shared by Mark, Donnie and Paul.
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FAQs About Payroll and Office Coordinator Jobs at Wahlburgers
What is the work location for this position at Wahlburgers?
This job at Wahlburgers is located in Las Vegas, Nevada, according to the details provided by the employer. Some roles may also include multiple work locations depending on the requirement.
What pay range can candidates expect for this role at Wahlburgers?
Employer has not shared pay details for this role.
What employment applies to this position at Wahlburgers?
Wahlburgers lists this role as a Full-time position.
What experience level is required for this role at Wahlburgers?
Wahlburgers is looking for a candidate with "Senior-level" experience level.
What benefits are offered by Wahlburgers for this role?
Wahlburgers offers following benefits: Health Insurance, Dental Insurance, and Vision Insurance for this position. Actual benefits may vary depending on the employer's policies and employment terms.
What is the process to apply for this position at Wahlburgers?
You can apply for this role at Wahlburgers either through Sonara's automated application system, which helps you submit applications 10X faster with minimal effort, or by applying manually using the direct link on the job page.